ALACHUA COUNTY
BOARD OF COUNTY COMMISSIONERS
Jack Durrance Auditorium
Second Floor
12 SE 1st Street

September 27, 2016 Regular BoCC Meeting


Invocation
Pledge of Allegiance
Approval of Agenda (9:00AM)
1. Approve the Agenda
Amount: N/A
Recommended Action: A Motion to Approve the Agenda: (a) approve any amendments to the Regular and Consent Agenda; (b) adopt the Regular Agenda; and (c) approve all items on the Consent Agenda.

Announcements
2. Announcements
Amount: N/A
Recommended Action: Hear Announcements by Mark Sexton Communications and Legislative Affairs Director

Time Certain Items
Public Comments (9:30AM)

3. AM Public Comments
Amount: N/A
Recommended Action: Hear Public Comments

Community Outreach
Recognitions and Proclamations

4. Alachua County - 2016 ICMA Center for Performance Analytics - Certificate of Excellence
Amount: N/A
Recommended Action: Receive award
Appointments

5. Environmental Protection Advisory Committee Appointments
Amount: N/A
Recommended Action: Appoint 7 citizens to citizen-at-large positions; four with a full term ending in 2019; two with a partial term ending in 2017, followed by a full time term ending in 2020; and one, as an alternate, with a with a full term ending in 2019.
Attachment: EPAC Aplications.pdf
Attachment: EPAC Tally Sheet.pdf
Attachment: EPAC Attendance Report.pdf
Presentations (15 Minute Time Limit)

6. Affordable Housing Advisory Committee's (AHAC) Annual Work Plan and Accomplishments Report
Amount: N/A
Recommended Action: To hear AHAC's annual report presentation
Attachment: 08_40.pdf
Attachment: 08_67.pdf
Attachment: 2016 2017 AHAC Annual Report .pdf
7. Rural Concerns Annual Report Presentation
Amount: N/A
Recommended Action: Receive the presentation
Attachment: RuralConcernsWorkPlan_2016.pdf
Attachment: RuralConcernsPresentation_2016.pdf
Attachment: RuralConcernsPresentation_2016.pptx
8. Community Gardens Presentation by Daniel Blumberg
Amount: N/A
Recommended Action: Hear presentation by Daniel Blumberg on Community Gardens.

Governmental Units
Constitutional Officers/Other Governmental Units

9. Program Presentation by Sheriff Sadie Darnell
Amount: N/A
Recommended Action: Hear a presentation by Sheriff Sadie Darnell on the Alachua County Sheriff's Office Teen Court Program.
County Manager

10. Economic Development Advisory Committee (EDAC) Membership and Sunset Date Amendment
Amount: N/A
Recommended Action: Consider the amendment of EDAC's non-voting membership composition and sunset date
Attachment: EDAC Resolution Sept 2016.pdf
11. Discuss Ex Officio Appointment of the County Manager by the Gainesville Area Chamber of Commerce
Amount: N/A
Recommended Action: Discuss Ex Officio Appointment of the County Manager by the Gainesville Area Chamber of Commerce
Attachment: Chamber By Laws 2013.pdf
Community Services Group

12. Approval of the Revised Alachua County Fairgrounds Rental Application Process Regarding Animal Acts at the Alachua County Fairgrounds
Amount: N/A
Recommended Action: Adopt the revised Alachua County Fairgrounds Rental Application Process as presented.
Attachment: Fairgrounds Packet.pdf
13. FY 2017 Community Agency Partnership Program (CAPP) Funding Recommendations
Amount: $1,000,000.00
Recommended Action: Approve the CAPP Grant Review Committee FY 2017 Funding Recommendations
Attachment: CAPP funding Recommend 1 825 16.pdf
Attachment: CAPP Agency Executive Summaries 8 25 16.pdf

Closing Comments
Public Comments - 15 Minutes

14. Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public
County Attorney Comments

15. County Attorney Comments
Amount: N/A
Recommended Action: Hear County Attorney Comments.
County Manager Comments

16. County Manager's Comments
Amount: N/A
Recommended Action: Hear Manager's Comments
Commission Comments

17. Commission Comments
Amount: N/A
Recommended Action: Commission Comments

Evening Community Outreach and Public Hearing
Public Comments - then resume Public Hearing (5:30PM)

18. PM Public Comments
Amount: N/A
Recommended Action: Hear PM Public Comments

Public Hearings (5:01PM)
Regular Matters

19. Adopt the FY17 Final Millage Rates and Final Budgets
Amount: N/A
Recommended Action: Conduct public hearing to adopt the final FY17 millage rates for the General County, MSTU-Unincorporated Services, MSTU-Law Enforcement Funds, MSTU-Fire Protection Services, and Final Budgets.
Attachment: Resol 16 123 for Final General County Budget.pdf
Attachment: 8 FY17 Notice of Tax Increase.pdf
Attachment: Resol 16 124 for Final MSTU Unincorporated Millage.pdf
Attachment: FY17 Expenditure Phase Report.pdf
Attachment: Resol 16 125 for Final MSTU Unincorporated Budget.pdf
Attachment: Resol 16 127 for Final MSTU Law Enforc Budget.pdf
Attachment: 1 Agenda Final Public Hearing Sept 27 2016.pdf
Attachment: Resol 16 126 for Final MSTU Law Enforc Millage.pdf
Attachment: Reso 16 122 for Final General County Millage.pdf
Attachment: Resol 16 129 for Final MSTU Fire Services Budget.pdf
Attachment: FY17 Revenue Phase Report.pdf
Attachment: Resol 16 128 for Final MSTU Fire Service Millage.pdf
Attachment: Legal Ad Budget Summary FY17 to Sun GROUP.pdf
Legislative items

20. Continuation of the Transmittal Hearing for CPA-02-16, Rural Congregate Living Facility Comprehensive Plan Text Amendment
Amount: N/A
Recommended Action: Do not transmit the requested Comprehensive Plan amendment to the Department of Economic Opportunity.
Attachment: CPA0216_PowerPoint_9_27_16.pdf
Attachment: CPA0216_PowerPoint_9_27_16.pptx
Attachment: Map_Multifamily_Zoning_Districts.pdf
Attachment: FireStationDistances.pdf
Attachment: Proposed_Comp_Plan_Policies_RCLF.pdf
Attachment: CPA0216_Staff_Report_5_24_16.pdf
Attachment: Proposed_ULDC_Regs_RCLF.pdf
Attachment: ISKCON Comp Plan Amendment_Part1.pdf
Attachment: ISKCON Comp Plan Amendment_Part2.pdf
Attachment: Addendum_CPA_02_16_9_27_16.pdf

Quasi-Judicial/Zoning Items
Closing Comments
Public Comments - 15 minutes

21. PM Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public

Adjourn
CONSENT/Community Outreach
Recognitions and Proclamations

22. Affordable Housing Advisory Committee (AHAC) Appointments
Amount: N/A
Recommended Action: Appoint two citizens to the Affordable Housing Advisory Committee (AHAC) to represent as actively engaged in the banking or mortgage industry in connection with affordable housing and to represent essential services personnel. The appointments will be for a partial term ending June 30, 2019 and June 30, 2020.
Attachment: Attendance Report.pdf
Attachment: membership roster.pdf
Attachment: Ray Application.pdf
Attachment: Leftwich Application.pdf
Attachment: Tallysheet.pdf
23. WellFlorida Council Confirmation of Appointment
Amount: N/A
Recommended Action: Appoint Donald P Savoie to the North Central Florida Health Planning Council, Inc. D.B.A. WellFlorida Council, Inc. to serve a 2-year term (Oct. 1, 2016 -Sept. 30, 2018).
Attachment: donald Savoie well florida board application.pdf
Attachment: WF BYLAW Mar2011.pdf
Attachment: Tallysheet Donald P Savoie .pdf

CONSENT/Governmental Units
Constitutional Officers/Other Governmental Units

24. Remove Alachua County Fire Rescue Department Unaccounted For Property from the County’s Amounts Invested in Property
Amount: $1,999.00
Recommended Action: Adopt Resolution authorizing the Clerk of Court to record the loss of the item. The disposal would be effective as of today, September 27, 2016.
Attachment: Resolution Fire Rescue.pdf
Attachment: Attachment A Fire Rescue.pdf
25. Remove Alachua County Community Support Services Office Unaccounted For Property from the County’s Amounts Invested in Property
Amount: $1,898.73
Recommended Action: Adopt Resolution authorizing the Clerk of Court to record the loss of the item. The disposal would be effective as of today, September 27, 2016.
Attachment: Resolution Community Support.pdf
Attachment: Attachment A Community Support Services.pdf
26. Remove Alachua County Supervisor of Elections Office Unaccounted For Property from the County’s Amounts Invested In Property
Amount: N/A
Recommended Action: Adopt Resolution authorizing the Clerk of Court to record the loss of the items. The disposal would be effective as of today, September 27, 2016.
Attachment: Resolution Supervisor of Election.pdf
Attachment: Attachment A Supervisor of Elections.pdf
27. Remove Alachua County Communication's Office Unaccounted For Property from the County's Amounts Invested In Property
Amount: $10,216.41
Recommended Action: Adopt Resolution authorizing the Clerk of Court to record the loss of the items. The disposal would be effective as of today, September 27, 2016.
Attachment: Resolution Communications.pdf
Attachment: Attachment A Communications Office.pdf
28. Remove Alachua County Public Works Department Unaccounted For Property from the County’s Amounts Invested In Property
Amount: N/A
Recommended Action: Adopt Resolution authorizing the Clerk of Court to record the loss of the items. The disposal would be effective as of today, September 27, 2016.
Attachment: Attachment A Public Works.pdf
Attachment: Resolution Public Works.pdf
29. Minutes of Meetings
Amount: N/A
Recommended Action: Approve the attached minutes.
Attachment: 08222016.pdf
Attachment: 08232016.pdf
Attachment: 08092016.pdf
Attachment: 08112016.pdf
Attachment: 08162016.pdf
30. Warrant List
Amount: N/A
Recommended Action: Ratify the attached Warrant List.
Attachment: Warrant List Board.pdf
31. Removal of Uncollectible Accounts from the Financial Statements
Amount: $1,682,093.74
Recommended Action: Adopt the resolution and authorize removal of uncollectible accounts from the financial statements.
Attachment: Resolution.pdf
Attachment: Writeoff_Summary.pdf
Attachment: Clerk_Authorization_Letter.pdf
32. Remove Alachua County Health Department Unaccounted For Property from the County’s Amounts Invested In Property
Amount: N/A
Recommended Action: Adopt Resolution authorizing the Clerk of Court to record the loss of the items. The disposal would be effective as of today, September 27, 2016.
Attachment: Resolution Health Department.pdf
Attachment: Attachment A Health Department.pdf
Support Services Group

33. L-3 Communications: Annual Equipment Maintenance for X-Ray Machines in Various County Buildings
Amount: $110,000.00 for five years
Recommended Action: Approve and Execute the Agreement between Alachua County and L-3 Communications Security & Detection Systems, Inc. for Equipment Maintenance of X-Ray System in the Criminal Courthouse and the Correctional Facility for the period of October 1, 2016 through September 30, 2021.
Attachment: L3_SOLESOURCELETTER.pdf
Attachment: Agreement for Contractual Services between Alachua County and L3 communications for Annual XRay Main.pdf
Attachment: L3_Previous_Agreement.pdf
Attachment: L3_SoleSource.pdf
34. Alachua County Employee Health Center Contract, First Amendment
Amount: $0.00
Recommended Action: Request Approval of the Alachua County Employee Health Center First Amendment to the contract.
Attachment: First Amendment to Agreement between Alachua Coiunty and AC MPi for Operation of Health Center.pdf
Attachment: ACMedicalProviderCOI.pdf
Attachment: ContractACMedicalProvider.pdf
35. Contract and Bylaws for Public Risk Management of Florida
Amount: A minimum savings of $100,000.00
Recommended Action: Request Approval of the Intergovernmental Cooperative Agreement, A Contract and Bylaws for Public Risk Management of Florida.
Attachment: Intergovernmental Cooperative Agreement and By Laws for Public Risk Management of FL.pdf
Attachment: FY17PRM_rates.pdf
36. Temporary Staffing Services Agreement, First Amendment
Amount: Rate Based
Recommended Action: Approve the First Amendment of the Temporary Staffing Services Agreement between Alachua County and Career Center, Inc. d/b/a TempForce to extend the agreement for 2 additional years.
Attachment: Original Agreement with Tempforce.pdf
Attachment: First Amendment to Agreement between Alachua County and Career Center dba TempForce.pdf
Attachment: TempForce Differential Worksheet.pdf
37. FY 2017 Annual Blanket Purchase Orders and Sole Source Forms
Amount: Exceeds $50,000.00 per Purchase Order
Recommended Action: Approve the Finance Report, issuance of FY17 Annual Blanket Purchase Orders and authorize the chair to sign the Sole Source Forms and authorize the Purchasing Manager’s signature on applicable purchase orders and change orders throughout FY17.
Attachment: Bennett Fire Products Sole Source.pdf
Attachment: 2017 Blanket Purchase Orders FR.pdf
Attachment: Strategic Materials, Inc. Sole Source.pdf
38. First Florida Insurance Broker, Third Amendment to Contract
Amount: $95,000.FFIB; Est. $ 492,949. SunLife
Recommended Action: Request Approval of the Third Amendment extending the contract for Employees Benefits Consulting Services with changes.
Attachment: SunLife Compairison and Option.pdf
Attachment: Amendment to Agreement between alachua County and FFIB for Benifits Management.pdf
Attachment: First Amendment to Agreement between Alachua County and First Florida Insurance Broker.pdf
Attachment: Second Amendment to Agreement between Alachua County and First Florida Insurance Broker.pdf
Attachment: Original Agreement between Alachua County and First Florida Insurance broker.pdf
Community Planning Group

39. George F. Young, Inc. Professional Surveying Services Agreement, Second Amendment
Amount: N/A
Recommended Action: That the Board accept the Second Amendment to the Agreement for Professional Surveying Services with George F. Young, Inc.
Attachment: 1st Amendment to Professional Surveying Services George F Young.pdf
Attachment: Base Agreement for Professional Surveying Services with George F Young.pdf
Attachment: Second Amendment to Agreement between Alachua County and George F Young for Surveying.pdf
40. EDA Engineers-Surveyors-Planners, Inc. Second Amendment to Agreement for Professional Surveying Services
Amount: N/A
Recommended Action: That the Board accept the Second Amendment to the Agreement for Professional Surveying Services with EDA Engineers-Surveyors-Planners, Inc.
Attachment: Second Amendment to Agreement between Alachua County and EDA Inc for Surveying.pdf
Attachment: 1st Amendment to Professional Surveying EDA .pdf
Attachment: Base Agreement for Professional Surveying Services with EDA.pdf
41. Lochrane Engineering, Inc. Second Amendment to Agreement for Professional Surveying Services
Amount: N/A
Recommended Action: That the Board accept the Second Amendment to the Agreement for Professional Surveying Services with Lochrane Engineering, Inc.
Attachment: 1st Amendment to Agreement for Professional Surveying Services for Lochrane Engineering.pdf
Attachment: Second Amendment to Agreement between Alachua County and Lochrane Engineering for Surveying.pdf
Attachment: Base Agreement for Professional Surveying Services with Lochrane Engineering.pdf
42. Request to Advertise Public Hearings for a Comprehensive Plan Amendment to Delineate the Evinston Rural Cluster Boundary
Amount: Approx. $3200.00
Recommended Action: Authorize advertisement of public hearings for an amendment to the Alachua County Comprehensive Plan to delineate a precise boundary for the Evinston Rural Cluster on the Future Land Use Map.
Attachment: Comp Plan Policies on Rural Clusters.pdf
Attachment: Draft Boundary Map Evinston.pdf
Attachment: Staff Presentation Evinston Sept272016.pdf
43. Conveyance of Lot in Fairbanks Park to Katina M. Sprouse
Amount: $100.00 (revenue)
Recommended Action: That the Board adopts the Resolution and authorizes the Chair to execute any additional documents approved by the County Attorney necessary to complete this transaction.
Attachment: County Deed for Sale of Property in Fairbanks Park.pdf
Attachment: Resolution for sale of a Lot in Fairbanks park.pdf
Attachment: Purchase and Sales Contract for Sale in Fairbanks Park.pdf
Attachment: TaxMap.pdf
Attachment: TP#07841013000FinalJudgmentBackUp.pdf
Attachment: TP#07841013000MapBackUp.pdf
Attachment: SubjectLocation.pdf
Attachment: TP#07841013000WarrantyDeedBackUp.pdf
Attachment: TP#07841013000LastWillandTestamentBackUp.pdf
44. Lochloosa Landing Rural Agriculture Clustered Subdivision Plat
Amount: N/A
Recommended Action: Approve the proposed Final Plat of Lochloosa Landing Rural Agriculture Clustered Subdivision based on the recommendation by the Development Review Committee and a finding of consistency with Florida Statues, the Alachua County Comprehensive Plan and the Alachua County Unified Land Development Code.
Attachment: Plat_LochloosaLanding.pdf
45. Regional Transit System (RTS) FY17 Agreements to Fund Base Service and Service for Route 75
Amount: $995,438.00
Recommended Action: Approve the interlocal agreements to fund RTS Base Level Service and Service for Route 75 for FY2017, and authorize the Chair to execute the agreements.
Attachment: Base Level Draft Agreement.pdf
Attachment: Route 75 Draft Agreement.pdf
46. Geotechnical Engineering Services with (1) GSE Engineering and Consulting, Inc. (2) Universal Engineering Sciences, Inc. and (3) Geo-technologies, Inc.
Amount: Annual Estimated Budget $250,000.00
Recommended Action: Approve Continuing Services Agreement with (1) GSE Engineering and Consulting, Inc. (2) Universal Engineering Sciences, Inc. and (3) Geo-technologies, Inc.
Attachment: Continuing Services Agreement between Alachua County and GSE for GeoTechnical Services.pdf
Attachment: Continuing Services Agreement between Alachua County and Universal Eng for GeoTechnical Services.pdf
Attachment: Continuing Services Agreement between Alachua County and GeoTech for GeoTechnical Services.pdf
47. Asphalt Surfacing Agreement with (1) V.E. Whitehurst and Sons, Inc. (2) Anderson Columbia Co. Inc., and (3) Preferred Materials, Inc.
Amount: Annual Estimated Budget $1,000,000.00
Recommended Action: Approve Contractual Services Agreement for asphalt surfacing with (1) V.E. Whitehurst and Sons, Inc. (2) Anderson Columbia Co. Inc., and (3) Preferred Materials, Inc.
Attachment: Contractual Services Agreement between Alachua County and Preferred Materials Inc for Surfacing.pdf
Attachment: Contractual Services Agreement between Alachua County and Anderson Columbia Company for Surfacing.pdf
Attachment: Contractual Services Agreement between Alachua County and VE Whitehurst for Surfacing.pdf
48. Lease Agreement with Holbrook Group, Inc., Third Amendment
Amount: $102,158.00
Recommended Action: Approve the Third Amendment to Lease Agreement between Alachua County and Holbrook Group, Inc.
Attachment: Seagle Lease plus amendments.pdf
Attachment: Amendment to Lease Agreement between Alachua County and Holbrook Group.pdf
49. Shands Springhills Medical Office Building II Multi-Modal Transportation Mitigation Agreement
Amount: N/A
Recommended Action: Approve and authorize the Chair's signature on the Multi-Modal Transportation Mitigation Agreement between Alachua County and Shands Teaching Hospitals and Clinics
Attachment: Alachua County Multi Modal Transportation Mitigation Agreement with Shands.pdf
50. Move Seven Material Recovery Positions from Limited Term Appointments to Permanent Full Time Equivalent Positions
Amount: N/A
Recommended Action: Approve the creation of and movement of (7) Limited Term Positions for the Material Recovery Facility to Permanent Full Time Equivalent Positions. Approve the date of service to start December 29, 2014 for the Six Employees currently employed since the County took over operations with no loss of benefits accrued as Limited Term Employees.
Community Services Group

51. Forest Meadows Funeral Home and Cemeteries Agreement, First Amendment
Amount: $97,270.00
Recommended Action: Approve the Forest Meadows Funeral Home and Cemeteries First Amendment Agreement
Attachment: Amendment to Agreement between Alachua County and Forest Meadows Funeral Home.pdf
Attachment: Forest Meadows Agreement signed.pdf
52. State of Florida - Alachua County Health Department FY 2016/17 Contract
Amount: $1,009,875.00
Recommended Action: Approve the FY2016/17 State of Florida Alachua County Health Department Contract for operation of the Alachua County Health Department.
Attachment: Agreement between Alachua County and State of FL for the Operation of the Health Department.pdf
53. Neighborhood Stabilization Program Grant Closeout
Amount: N/A
Recommended Action: Approve Neighborhood Stabilization Program Grant Closeout
Attachment: NSP1 Closeout Forms.pdf
Attachment: NSP3 Closeout Forms.pdf
Attachment: NSPS 1 ans 3 Closeout Agreements.pdf
54. Contract and Amendment 104 to the Lutheran Services of Florida Inc. Agreement
Amount: $299,283.25
Recommended Action: Approve Contract and Amendment 104 to the Lutheran Services of Florida Inc. Agreement
Attachment: Amendment 104 to Agreement with LSF for Metamorphosis Program.pdf
Attachment: Resolution LSF FY16.pdf
Attachment: LSF 104 BA.pdf
55. Software and Service Agreement with Connectrex Corporation
Amount: $20,00.00
Recommended Action: Approve and Sign the Software and Service Agreement
Attachment: 1st Amendment to Agreement between Alachua County and Connectrex for the addition of MonitorConnect.pdf
Attachment: Loryx Connectrex 2006.pdf