ALACHUA COUNTY
BOARD OF COUNTY COMMISSIONERS
Jack Durrance Auditorium
Second Floor
12 SE 1st Street

September 13, 2016 Regular BoCC Meeting


Invocation
Pledge of Allegiance
Approval of Agenda (9:00AM)
1. Approve the Agenda
Amount: N/A
Recommended Action: A Motion to Approve the Agenda: (a) approve any amendments to the Regular and Consent Agenda; (b) adopt the Regular Agenda; and (c) approve all items on the Consent Agenda.

Announcements
2. Announcements
Amount: N/A
Recommended Action: Hear Announcements by Mark Sexton Communications and Legislative Affairs Director

Time Certain Items
Public Comments (9:30AM)

3. AM Public Comments
Amount: N/A
Recommended Action: Hear Public Comments

Community Outreach
Recognitions and Proclamations

4. Length of Service Milestone Recipients
Amount: N/A
Recommended Action: Request to recognize County Employees, who have reached a Length of Service or Career Milestone in August, 2016.
Attachment: September Presentation for August Employees.pdf
5. Recognition of Rick Wolf's Retirement
Amount: N/A
Recommended Action: Recognize Mr. Wolf for his twenty-seven years of dedicated service by presenting him a token of appreciation.
Attachment: August Retiree.pdf
Appointments

6. Environmental Protection Advisory Committee Appointments
Amount: N/A
Recommended Action: Appoint 6 citizens to citizen-at-large positions; four with a full term ending in 2019; one with a partial term ending in 2017, followed by a full time term ending in 2020; and one, as an alternate, with a with a full term ending in 2019.
Attachment: EPAC Aplications.pdf
Attachment: EPAC Attendance Report.pdf
Attachment: EPAC Tally Sheet.pdf

Governmental Units
County Manager

7. Adopt FY17 Schedule of Fees and Charges for Services
Amount: N/A
Recommended Action: Staff recommends the BoCC adopt the FY17 Schedule of Fees and Charges for Services.
Attachment: Complete Fee Schedule Clean version 9 13 16 FINAL.pdf
Attachment: RESOLUTION 16XX Fee Schedule for 91316.pdf
Attachment: Complete Fee Schedule Strike version 9 13 16 FINAL.pdf
Attachment: FY17 Fee Schedule SUMMARY OF CHANGES 09 13 16.pdf
Attachment: FY 17 Supplemental Schedule of Fees and Charges for ServicesFINAL.pdf
8. Alachua County Forever Debt Service Payoff
Amount: $422,842.00
Recommended Action: Adopt the resolution and approve the budget amendment.
Attachment: BCC16231.pdf
Support Services Group

9. GMP Amendment for Construction Phase Services as per Contract with D.E. Scorpio Corporation for the Construction of Fire Station #23; RFP 15-526
Amount: $1,775,503.00
Recommended Action: Approve and Execute the Contract GMP Amendment Construction Phase Services Exhibit K of the Construction Manager at Risk Contract with D.E. Scorpio Corporation for RFP 15-526, for the Construction of Fire Station #23 in Waldo, Florida; Approve the Budget Amendment and Resolution.
Attachment: GMP Amendment to CM At Risk Agreement with DE Scorpio for the Construction of FS 23.pdf
Attachment: Resolution to for BA for GMP Amendment for FS 23.pdf
Attachment: BA to accompany GMP Amendment for Construction of FS 23.pdf
10. GMP Amendment for Construction Phase Services as per contract with D.E. Scorpio Corporation for the Construction of Fire Rescue Station #9, RFP 15-527
Amount: $2,332,444.00
Recommended Action: Approve the Contract GMP Amendment Construction Phase Services Exhibit K of the Construction Manager at Risk Contract with D.E. Scorpio Corporation for RFP #15-527, for the Construction of Fire Station #9 located at US Highway 441 and 34th Street; Approve the Budget Amendment and Resolution.
Attachment: GMP Amendment to CM at Risk with DE Scorpio for FS 9.pdf
Attachment: BA for GMP Amendment for CM at Risk with DC Scorpio.pdf
Attachment: Resolution for BA for GMP Amendment to Agreement with DE Scorpio for FS 9.pdf
Community Planning Group

11. Golf Cart Operation on Certain Roadways
Amount: N/A
Recommended Action: Authorize advertisement of an Ordinance related to golf cart operation on certain roadways to: 1. Delegate authority to the County Engineer to permit golf cart operation on roadways within defined standards. 2. Regulate operation of golf carts on county roadways with more requirements than Florida Statutes.
Attachment: DraftOrdinance.pdf
Attachment: HaileRequest.pdf
Attachment: PresentationGolfCarts.pdf
Attachment: AttorneyGeneralOpinion.pdf
County Manager Reports

12. Risk and Mitigation of Injury to People by Alligators in Alachua County
Amount: $2,400.00
Recommended Action: Accept the Risk and Mitigation of Injury to People by Alligators in Alachua County report provided by Dr. James P. Ross and direct staff to install signage on County property providing public access near alligator habitat and develop an Alligator Awareness landing page on the County website (including an educational video, Do’s and Don’ts and Situational Awareness).
Attachment: Risk and mitigation of alligator attacks in Alachua County Florida (002).pdf
Legislative Issues

13. 2017 Legislative Agenda Discussion
Amount: N/A
Recommended Action: Discuss the 2017 Legislative Agenda.

Closing Comments
Public Comments - 15 Minutes

14. Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public
County Attorney Comments

15. County Attorney Comments
Amount: N/A
Recommended Action: Hear County Attorney Comments.
County Manager Comments

16. County Manager's Comments
Amount: N/A
Recommended Action: Hear Manager's Comments
Commission Comments

17. Commission Comments
Amount: N/A
Recommended Action: Commission Comments

Evening Community Outreach and Public Hearing
Public Comments - then resume Public Hearing (5:30PM)

18. PM Public Comments
Amount: N/A
Recommended Action: Hear PM Public Comments

Public Hearings (5:01PM)
Regular Matters

19. 5:01 PM Public Hearing: FY17 Proposed Millage Rates and Adjusted Tentative Budgets
Amount: N/A
Recommended Action: Conduct public hearing to approve proposed FY17 millage rates for the General County, MSTU-Unincorporated Services, MSTU-Law Enforcement Funds, MSTU-Fire Protection Services, and Adjusted Tentative Budget.
Attachment: 16 89 MSTU Uninc Budget Reso 16 1st PH.pdf
Attachment: 16 87 General County Budget Reso 16 1st PH.pdf
Attachment: FY17 Millage Chart 081916.pdf
Attachment: 16 90 MSTU Law Enf Millage Reso 16 1st PH.pdf
Attachment: 1 Agenda First Public Hearing Sept 13 2016.pdf
Attachment: 16 86 General County Millage Reso 16 1st PH.pdf
Attachment: 16 88 MSTU Uninc Millage Reso 16 1st PH.pdf
Attachment: 16 91 MSTU Law Enf Budget Reso 16 1st PH.pdf
Attachment: 16 92 MSTU Fire Millage Reso 16 1st PH.pdf
Attachment: 16 93 MSTU Fire Budget Reso 16 1st PH.pdf
Attachment: Expenditure Budget Development Summary.pdf
Attachment: Revenue Budget Development Summary.pdf
Attachment: FY17 Changes to Tentative Budget.pdf

Quasi-Judicial/Zoning Items
Closing Comments
Public Comments - 15 minutes

20. PM Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public

Adjourn
CONSENT/Community Outreach
Recognitions and Proclamations

21. Housing Finance Authority Advisory Commitee (HFA) Work Plan for FY 16-17
Amount: $0.00
Recommended Action: Approve work plan
Attachment: Alachua County Housing Finance Authority Resolution.pdf
Attachment: 2016 17 workplan.pdf
22. Housing Finance Authority Advisory Board Appointments
Amount: N/A
Recommended Action: Appoint two citizens to the Housing Finance Authority Board; one to Citizen at large knowledgeable in labor, finance or commerce position and one to a Citizens at large position
Attachment: Membership Report as of 8 4 16.pdf
Attachment: Laura Scott.pdf
Attachment: Joseph Johnson..pdf
Attachment: Tallysheet as of 8 4 16.pdf
Attachment: Attendance Report as of 8 4 16.pdf

CONSENT/Governmental Units
Constitutional Officers/Other Governmental Units

23. Extension of the 2016 Tax Roll
Amount: N/A
Recommended Action: Order the 2016 Tax Roll to be extended prior to completion of the Value Adjustment Board hearings.
24. Constitutional Officers' Quarterly Report for FY 2016 Quarter 3
Amount: N/A
Recommended Action: Accept Constitutional Officers' Quarterly Reports of Budget to Actual Expenditures for FY 2016 Quarter 2.
Attachment: Clerk_3rd_ Qtr_2016.pdf
Attachment: Property_Appr_3rd_ Qtr_2016.pdf
Attachment: Sheriff_3rd_Qtr_2016.pdf
Attachment: Supv_of_Elections_3rd_ Qtr_2016.pdf
Attachment: Tax_Collector_3rd_ Qtr_2016.pdf
Attachment: FY16_Qtr3_Summary.pdf
County Manager

25. Report of Contracts and Grants Signed by County Manager and Staff for July 2016
Amount: N/A
Recommended Action: Accept the report and include a copy of the documents in the minutes of the Board of County Commissioners.
Attachment: CM Report of Contracts July 2016.pdf
Support Services Group

26. Master Subscription and Service Agreement with eCivis Inc for 10012016-09302019
Amount: $57,550.00
Recommended Action: Approve the attached Subscription and Service Agreement for the use of eCivis for 10012016-09302019
Attachment: eCivis Master Subscription and Service Agreement 10012016 to 09302019.pdf
27. Annual Electronic Equipment Maintenance: Bid 17 110
Amount: Annual Estimated Budget $26,000.00
Recommended Action: Approve the award of Bid 17-110: Annual Electronic Equipment Maintenance, to BLM Technologies of Florida LLC dba EvolvTec, as the lowest responsive and responsible bidder(s) meeting specifications and authorize the Purchasing Manager, if applicable, to renew the annual bid for two (2) additional one (1) year periods and to sign all purchase orders regarding this bid.
Attachment: 17 110 FR.pdf
28. Annual Countywide Tree Installation: Bid 17 48
Amount: Annual Estimated Budget $100,000.00
Recommended Action: Approve the award of Bid 17-48 Annual Countywide Tree Installation, to Sand Endeavors, Inc., and Gainesville Landscape Contractors, Inc., as the lowest responsive and responsible bidder(s) meeting specifications and authorize Purchasing Manager, if applicable, to renew the annual bid for two (2) additional two (2) year periods and to sign all purchase orders regarding this bid.
Attachment: 17 48 FR.pdf
29. Annual Fiber Optic Cabling: Bid 17 100
Amount: Annual Estimated Budget $25,000.00
Recommended Action: Approve the award of Bid 17-100 Annual Fiber Optic Cabling, to Bazon-Cox & Associates, Inc. and Delta Technologies, Inc., as the lowest responsive and responsible bidder(s) meeting specifications and authorize the Purchasing Manager, if applicable, to renew the annual bid for two (2) additional one (1) year periods and to sign all purchase orders regarding this bid.
Attachment: 17 100 FR.pdf
30. Annual Telephone Cabling Network Cabling: Bid 17 101
Amount: Annual Estimated Budget $20,000.00
Recommended Action: Approve the award of Bid 17-101 Annual Telephone Cabling-Network Cabling, to Bazon-Cox & Associates, Inc., Delta Technologies, Inc. and Network Cabling Services, as the lowest responsive and responsible bidder(s) meeting specifications and authorize the Purchasing Manager, if applicable, to renew the annual bid for two (2) additional one (1) year periods and to sign all purchase orders regarding this bid.
Attachment: 17 101 FR.pdf
31. Performance Management Software System: RFP 16 546
Amount: N/A
Recommended Action: Approve the Finance Report to rank RFP 16-546: Performance Management Software System, as set forth below, and authorize staff to negotiate agreement(s) with the top ranked firm(s).
Attachment: 16 546 FR.pdf
32. AT&T Contract Services Agreement Renewal
Amount: $62,000.00
Recommended Action: Approve the renewal of the AT&T Contract Services Agreement that provides access to the telephone network outside of the County’s internal phone system for one year.
Attachment: Agreement between Alachua County and AT and T Renewal.pdf
33. Telephone Maintenance Contract Renewal with Mitel Technologies
Amount: $81,211.44
Recommended Action: Approve the renewal of the Mitel Technologies maintenance contract for the County's telephone system for one year beginning October 1, 2016.
Attachment: 11th Amendment Annual Renewal between Alachua County and MITEL for Tele Communication.pdf
34. Lease Agreement for Guardian Ad Litem Lease Space for FY17
Amount: $55,801.92
Recommended Action: Approve and execute the Lease Agreement between Alachua County Board of County Commissioners and G.I. Holdings, LLC for Guardian Ad Litem Lease Space
Attachment: A_E_Letter.pdf
Attachment: GAL_FloorPlan.pdf
Attachment: GAL_OriginalLEASE.pdf
Attachment: GAL_PreviousAMENDMENTS.pdf
Attachment: Lease Agreement with GI Holding for Guardian Ad Litem Space.pdf
35. Agreement with Montgomery Technology Systems, LLC for Extended Full Maintenance of the Touch Screen/Security Camera System at the Jail
Amount: $56,200.00
Recommended Action: Approve and execute the Agreement for the Extended Full Maintenance Service between Alachua County and Montgomery Technology Systems, LLC for the Touch Screen and Security Camera Systems at the Alachua County Jail.
Attachment: Agreement for Contractual Services between Alachua County and Montgomery Technology Systems Maint.pdf
Attachment: Montgomery_Insurance.pdf
Attachment: Montgomery_Letter.pdf
Attachment: Montgomery_Amendments.pdf
Attachment: Signed Montgomery Sole Source Certificate.pdf
36. Bid 16-551 Criminal Courthouse HVAC System Repairs and Improvements - Finance Report and Contract Agreement with Charles Perry Partners, Inc.
Amount: $719,857.00
Recommended Action: Approve and Execute the Finance Report; and Approve and Execute the Contract Agreement with CPPI.
Attachment: BID16_551_FINANCEREPORT.pdf
Attachment: Construction Agreement between Alachua County and CPPI for Criminal Courthouse HVAC Repairs.pdf
37. Agreement for Contractual Services between Alachua County and Brooks Building Solutions, Inc. to provide System Wide Maint. of Bldg. Controls and HVAC Maintenance Services in County Buildings
Amount: $248,412.00
Recommended Action: Approve and execute the Agreement for Contractual Services between Alachua County and Brooks Building Solutions, Inc. for System Wide Maintenance of Building Controls and HVAC Maintenance Services in various County Buildings. for the period of October 1, 2016 through September 30, 2017.
Attachment: BROOKS_Insurance.pdf
Attachment: BROOKS_Letter.pdf
Attachment: ALERTON_DAIKIN_Letters.pdf
Attachment: PREVIOUS_Contract.pdf
Attachment: Brooks Sole Source 2016.pdf
Attachment: Brooks Agreement for Contractual Services for HVAC Maintenance FY17.pdf
38. Guaranteed Maximum Price (GMP) for Phase I Renovations to the First & Second Floor of the Administration Building and the Tax Collector's Office Space Renovations
Amount: $1,216,397.00
Recommended Action: Approve the GMP Amendment to the Construction Management at Risk Contracts with Guaranteed Maximum Price (GMP) between Alachua County and BBI Construction Management, Inc. for Phase I Renovations to the First & Second Floor of the Administration Building and the Tax Collector's Office Space Renovations. Approve the Budget Amendment and Resolution
Attachment: GMP Amendment to Agreement (9781) between Alachua County and BBI for CM at risk Services.pdf
Attachment: BudgetAmendment.pdf
Attachment: ConstructionManagementatRiskContractwithGMP_9781.pdf
Attachment: Resolution to Accompany the GMP Amendment to Agreement (9781) between Alachua County and BBI.pdf
Community Planning Group

39. Conveyance of Lot in Hawthorne to Alachua Conservation Trust
Amount: N/A
Recommended Action: That the Board adopts the Resolution and authorizes the Chair to execute any additional documents approved by the County Attorney necessary to complete this transaction.
Attachment: BackUpMap.pdf
Attachment: Manager'sTalkingPoints.pdf
Attachment: BackUp.pdf
Attachment: BackUpMapLocations.pdf
Attachment: CountyDeed.pdf
Attachment: Resolution.pdf
40. NW 182nd Ave Path (Poe Springs) Funding Agreement
Amount: $10,000.00 (revenue)
Recommended Action: 1) Adopt Resolution for the NW 182nd Ave Multi-use Path Local Agency Program Agreement which includes authorizing the Chair to execute the agreement and authorizing the County Manager or County Engineer to execute subsequent supplemental agreements that increase funding or extends time. The Board finds that accepting the liability contained in the agreement is in the best interests of Alachua County and the Board agrees to accept the liability under the Agreement. 2) Approve the budget amendment for the NW 182nd Ave Multi-use Path 3) Approve an inter-fund loan of $10,000 to be paid back after completion of construction for the NW 182nd Ave Path.
Attachment: BudgetAmendment.pdf
Attachment: Resolution for NW 182nd Ave Path.pdf
Attachment: Local Agency Program Agreement for Poe Springs.pdf
41. Daniel Scott Plantation Site State Historical Marker- Approve Marker Text
Amount: $2200.00 from fund established for Road/Signing
Recommended Action: Authorize Alachua County Manager or his designee to sign the forms required by the State Division of Historic Resources to approve the text to place a State Historic Marker at the Scott Phifer Park.
Attachment: Daniel Scott Plantation Side One Council Recommendations.pdf
Attachment: Daniel Scott Plantation Side Two Council Recommendations.pdf
Attachment: Approximate location of the Daniel Scott House Historic Marker at the Scott Phifer County Park site.pdf
42. Assumption of State Housing Initiative Partnership (SHIP) Note and Mortgage by Aleatha R. Pautz
Amount: $0.00
Recommended Action: Approve the assumption agreement and authorize the chair to sign the assumption agreement of the subject SHIP Note and Mortgage
Attachment: updated request and back up documents.pdf
Attachment: Roberts SHIP Note Mortgage 2010.pdf
Attachment: Assumption Agreement foi SHIP note and Mortgage.pdf
Community Services Group

43. Memorandum of Understanding (MOU) with the Florida Department of Highway Safety and Motor Vehicles
Amount: $0.00
Recommended Action: Authorize the County Manager to approve the MOU.
Attachment: MOU for Governmental Entity access to Driver and Vehicle Information Database System.pdf
44. 2016 State Housing Initiatives Partnership (SHIP) Report
Amount: N/A
Recommended Action: Accept the 2016 SHIP Annual Report for SFY 2014, 2015, and 2016; Authorize the County Manager and the Chair to sign the report certification form.
Attachment: 2016 SHIP Annual Report.pdf
Attachment: SHIP Program Annual Report and Local Housing Incentives Certification.pdf
45. SFY 2016-2017 State Housing Initiatives Partnership (SHIP) Program Budget Amendment and Budget Resolution
Amount: $808,774.00 Revenue
Recommended Action: Adopt Resolution and authorize Chair to sign Budget Amendment and Budget Resolution, establishing Fund 248 as the SFY 16-17 SHIP Program Fund.
Attachment: BCC16235.pdf
Attachment: SHIP20162017EstimatedAllocations.pdf
Attachment: Resolution for FY16 FY17 SHIP Budget Amendment.pdf