ALACHUA COUNTY
BOARD OF COUNTY COMMISSIONERS
Jack Durrance Auditorium
Second Floor
12 SE 1st Street

August 23, 2016 Regular BoCC Meeting


Invocation
Pledge of Allegiance
Approval of Agenda (9:00AM)
1. Approve the Agenda
Amount: N/A
Recommended Action: A Motion to Approve the Agenda: (a) approve any amendments to the Regular and Consent Agenda; (b) adopt the Regular Agenda; and (c) approve all items on the Consent Agenda.

Announcements
2. Announcements
Amount: N/A
Recommended Action: Hear Announcements by Mark Sexton Communications and Legislative Affairs Director

Time Certain Items
Public Comments (9:30AM)

3. AM Public Comments
Amount: N/A
Recommended Action: Hear Public Comments

Community Outreach
Recognitions and Proclamations

4. Approval of a Proclamation Declaring September 10,2016 as "Suicide Prevention Day" In Alachua County,FL
Amount: N/A
Recommended Action: Proclaim September 10th as "Suicide Prevention Day" in Alachua County, FL
Attachment: Suicide Prevention Day 2016.pdf
Appointments

5. Alachua County Local Planning Agency/Planning Commission Appointments
Amount: N/A
Recommended Action: Appoint three new members to the Local Planning Agency/Planning Commission
Attachment: Ishmael_Rentz.pdf
Attachment: Tim_Rockwell.pdf
Attachment: Tallysheet_Citizen_or_Industry.pdf
Attachment: Tallysheet_Citizen_At_Large.pdf
Attachment: James_Ingle.pdf
Attachment: Christopher_Decker.pdf
Attachment: Martha_McCullough.pdf
Attachment: Susan McQuillan.pdf
Attachment: Wallace_Mazon.pdf
Attachment: Membership_Report.pdf
Attachment: Tallysheet_Industry_Related.pdf
Attachment: George_Emmanuel.pdf
Presentations (15 Minute Time Limit)

6. Meridian Behavioral Healthcare, Inc. Annual Report Presentation
Amount: N/A
Recommended Action: Hear the presentation of Meridian Behavioral Healthcare, Inc.‘s Annual Report
Attachment: MeridianOverview.pdf

Governmental Units
Constitutional Officers/Other Governmental Units

7. Program Presentation by Sheriff Sadie Darnell
Amount: N/A
Recommended Action: Hear a presentation by Sheriff Sadie Darnell on the Alachua County Sheriff's Office Gang Unit.
County Manager

8. Resolution Supporting the Request by NeXtGen Biologics, Inc. for the Participation in the QTI Program
Amount: $24,500.00
Recommended Action: Approve the Resolution supporting NeXtGen Biologics, Inc. participation in the QTI program and authorize the Chair's signature
Attachment: NeXtGen Biologics Evaluation Matrix.pdf
Attachment: NeXtGen Biologics Inc QTI Resolution.pdf
Attachment: NeXtGen Biologics Inc GPO Attachment.pdf
9. Investment Inducements Incentives for Economically Underperforming Areas
Amount: N/A
Recommended Action: Direct staff to: adopt proposed map areas; reduce development plan and land use/zoning fees by half in the designated areas; and provide additional policy direction on building permit fees and home based business issues.
Attachment: Incentives Inducements August 2016.pdf
Sustainability Council

10. Sustainability Council Quarterly Update
Amount: N/A
Recommended Action: Accept staff report of accomplishments to date and next steps till the next Quarterly Report.
Attachment: Sustainability Council Presentation082316.pdf
Attachment: Sustainability Council Quarterly Report Aug 23 2016final.pdf
11. Sustainability Council Community Business Related Initiative Update - Community Business Initiatives
Amount: N/A
Recommended Action: Hear presentation and update report
12. Water Conservation Projects Update
Amount: N/A
Recommended Action: Receive presentation and provide direction if needed.
Attachment: Water Conservation Initiative Update_160823.pdf
13. Sustainability Council Energy and Waste Related Initiatives - Recommendations for Use of Products with Recycled Content
Amount: N/A
Recommended Action: Hear the presentation of accomplishments to date and next steps. Then move this item to integrated into operations status.
Attachment: Sustainability List Purchasing Division 2016.pdf
14. Local Florida Friendly Landscaping Code
Amount: N/A
Recommended Action: Provide staff with direction on the development of a Homeowner Association Florida Friendly Landscaping Code.
Attachment: Local Florida Friendly Landscaping Code Presentation.pdf
Attachment: FFL Ordinance Draft 3.pdf
Community Planning Group

15. Recognize Unanticipated Revenue and Approve Agreement for the Newnans Lake Improvement Initiative
Amount: $456,000.00
Recommended Action: Approve the Budget Amendment, adopt the Resolution to recognize unanticipated revenue, approve an inter-fund loan for 50% of the full amount for the project and approve and sign the agreement for the Newnans Lake Improvement Initiative Water Restoration Assistance Grant.
Attachment: Newnans Lake BA.pdf
Attachment: Newnans Lake Improvement Initiative Resolution.pdf
Attachment: August 23 2016 BoCC Newnans Lake Improvemnet Initiative.pptx
Attachment: Newnans Lake Improvement Initiative DEP Agreement LP01010.pdf
Attachment: August 23 2016 BoCC Newnans Lake Improvemnet Initiative.pdf
Community Services Group

16. Authorize Meridian Behavioral Healthcare to Apply for the CJMHSAG Reinvestment Grant for Dept. of Children and Families
Amount: N/A
Recommended Action: Approval of the request from Meridian Behavioral Healthcare, Inc. to serve as the applicant agency for the CJMHSAG Reinvestment Program’s Request for Applications Process. (Grant RFA06H16GS1). The following reporting requirements would need to be met: 1)submission of satisfactory program data with each monthly invoicing for County funds; and, 2)submission of quarterly reports for both program services and financial performance following the acceptance of such reports by the Department of Children and Families.
Attachment: F16384_2016CJMHSARFAFINAL.pdf
Attachment: CJMHSAGPLGOMMCROSTER.pdf

Closing Comments
Public Comments - 15 Minutes

17. Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public
County Attorney Comments

18. County Attorney Comments
Amount: N/A
Recommended Action: Hear County Attorney Comments.
County Manager Comments

19. County Manager's Comments
Amount: N/A
Recommended Action: Hear Manager's Comments
Commission Comments

20. Commission Comments
Amount: N/A
Recommended Action: Commission Comments

Evening Community Outreach and Public Hearing
Proclamations, Recognitions and Presentations

21. Approval and Presentation of a Proclamation Declaring August 23, 2016 as "Labor Daze Fest Day" in Alachua County FL
Amount: N/A
Recommended Action: Proclaim August 23, 2016 as "Labor Daze Fest Day" in Alachua County FL
Attachment: Labor Daze Fest Day 2016.pdf
Public Comments - then resume Public Hearing (5:30PM)

22. PM Public Comments
Amount: N/A
Recommended Action: Hear PM Public Comments

Public Hearings
Legislative items

23. First Public Hearing to Amend the Unified Land Development Code to Permit Remote Parking
Amount: N/A
Recommended Action: Hold the first public hearing on the ordinance to amend the ULDC and direct Staff to schedule a second public hearing
Attachment: Ordinance_ULDC_RemoteParking.pdf
Attachment: ULDC_TempParking_Application.pdf
Attachment: ULDC_StaffReport_082316.pdf

Quasi-Judicial/Zoning Items
Summary Items

24. ZOM-03-16: A Request to Amend an Existing Planned Development District (Tower Hill Office Park) to Allow Educational Facilities as a Permitted Use and to Allow Incidental Food Sales as an Accessory Use
Amount: N/A
Recommended Action: Staff recommend that the Board hear the item and adopt Resolution Z-16-07 approving the requested amendments.
Attachment: ZOM0316 Resolution.pdf
Attachment: ZOM0316 Powerpoint Presentation.pdf
Attachment: ZOM0316 Staff Report.pdf
Attachment: ZOM0316.pptx
Attachment: Tower Hill PD Application.pdf

Closing Comments
Public Comments - 15 minutes

25. PM Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public

Adjourn
CONSENT/Community Outreach
CONSENT/Governmental Units
Constitutional Officers/Other Governmental Units

26. Minutes of Meetings
Amount: N/A
Recommended Action: Approve the attached minutes.
Attachment: BOCC 071216.pdf
Attachment: BOCC 072116.pdf
Attachment: BOCC 080116.pdf
Attachment: BOCC 07112016.pdf
County Manager

27. BoCC Quarterly Financial Report - 3rd Quarter
Amount: N/A
Recommended Action: N/A
Attachment: QTR 3rd 2016.pdf
28. Increase Employee and Retiree Medical Claims Budget
Amount: $2,250,000.00
Recommended Action: Approve use of Health Insurance Reserves and appropriate funds via the attached Budget Amendment.
Attachment: BCC16227.pdf
Support Services Group

29. Annual Drugs and Medications: Bid 17 19
Amount: Annual Estimated Budget $117,000.00
Recommended Action: Approve the award of Bid 17-19 Annual Drugs and Medications, to Bound Tree Medical, LLC and Moore Medical LLC., as the lowest responsive and responsible bidder(s) meeting specifications and authorize the Purchasing Manager, if applicable, to renew the annual bid for two (2) additional one (1) year periods and to sign all purchase orders regarding this bid.
Attachment: 17 19 FR.pdf
30. Annual Course and Fine Aggregate Materials: Bid 17 50
Amount: Annual Estimated Budget $150,000.00
Recommended Action: Approve the award of Bid 17-50: Annual Course and Fine Aggregate Materials, to Junction City Mining and Conrad Yelvington Dist., A Preferred Materials, Inc. Co., as the lowest responsive and responsible bidder(s) meeting specifications and authorize the Purchasing Manager, if applicable, to renew the annual bid for two (2) additional two (2) year periods and to sign all purchase orders regarding this bid.
Attachment: 17 50 FR.pdf
31. Annual Plant Mix Asphalt Concrete for Alachua County and City of Gainesville: Bid 17 1
Amount: Annual Estimated Budget $4,000,000.00
Recommended Action: Approve the award of Bid #17-1 Annual Plant Mix Asphalt Concrete for Alachua County and City of Gainesville, to Preferred Materials, Inc., V.E. Whitehurst and Sons, Inc. and Anderson Columbia Inc., Inc., as the lowest responsive and responsible bidder(s) meeting specifications and authorize Purchasing Manager, if applicable, to renew the annual bid for three (3) additional one (1) year periods and to sign all purchase orders regarding this bid.
Attachment: 17 1 FR.pdf
32. Annual Liquid Asphalt Material for Alachua County and the City of Gainesville: Bid 17 49
Amount: Annual Estimated Budget $500,000.00
Recommended Action: Approve the award of Bid #17-49: Annual Liquid Asphalt Material for Alachua County and the City of Gainesville to Asphalt Paving Systems, Inc., and North Florida Emulsions, Inc., as the lowest responsive and responsible bidders meeting specifications and authorize the Purchasing Manager, if applicable, to renew the annual bid for two (2) additional two (2) year periods and to sign all purchase orders regarding this bid.
Attachment: 17 49 FR.pdf
33. Johnson Controls Inc: Change Order 2 to Purchase Order 161170
Amount: $83,225.07
Recommended Action: Approve the Finance Report and issuance of Change Order #2, to increase Purchase Order #161170, in the amount of $83,225.07, issued to Johnson Controls, Inc., and authorize the Chairperson to sign the Change Order. Pricing, terms and conditions are per Bid 15-511: Motor Replacement for HVAC Equipment for the Alachua County Sheriff’s Headquarters & Community Support Services/Health Department.
Attachment: 161170 FR.pdf
Attachment: 161170 PO.pdf
34. Request to Amend and Update the FY16 Capital Improvement Program (CIP) Transferring Funds from a FY15 Project Completed in FY16 to the Administration Building Floor Covering Project
Amount: $11,829.00
Recommended Action: Approve this update and Amend the FY16 CIP transferring funds to the Administration Building Floor Covering Project #300-1892-519.46-21.
Attachment: BCC16233.pdf
Community Planning Group

35. Gloria’s Way Subdivision Plat
Amount: N/A
Recommended Action: Approve the proposed Final Plat of Gloria’s Way Subdivision based on the recommendation by the Development Review Committee and a finding of consistency with Florida Statues, the Alachua County Comprehensive Plan and the Alachua County Unified Land Development Code.
Attachment: Plat 2 Glorias Way FDP.pdf
Attachment: Plat 1 Glorias Way FDP.pdf
36. Conveyance of a Lot in Alachua to the Non-Profit Faith Hope & Charity Deliverance Center, Inc.
Amount: N/A
Recommended Action: That the Board adopts the Resolution and authorizes the Chair to execute any additional documents approved by the County Attorney necessary to complete this transaction.
Attachment: Map.pdf
Attachment: CountyDeed.pdf
Attachment: TaxMap.pdf
Attachment: Backup_FinalJudgment.pdf
Attachment: LocationMap.pdf
Attachment: Resolution.pdf
37. Rustlewood Detention Pond – Quit Claim Deed from Russell Sepielli
Amount: N/A
Recommended Action: That the Board accepts the quit claim deed from Russell Sepielli for the detention pond in Rustlewood.
Attachment: Rustlewood_QCD.pdf
Attachment: Rustlewood_maps.pdf
Attachment: Rustlewood_plat.pdf
38. Greenhouse Church Multi-Modal Transportation Mitigation Agreement
Amount: N/A
Recommended Action: Approve and authorize the Chair's signature on the Multi-Modal Transportation Mitigation Agreement between Alachua County and The Greenhouse Church, Inc.
Attachment: MMTM_Agreement_GreenhouseChurch_20160823_sigs.pdf
39. Chelsea Lane Drainage Right of Way – Quit Claim Deed from Hawley-Teiss Partnership #1
Amount: N/A
Recommended Action: That the Board accepts the quit claim deed from Hawley-Teiss Partnership #1 for the drainage right of way in Chelsea Lane.
Attachment: Chelsea Lane Quit Claim Deed.pdf
Attachment: Chelsea_Lane_map.pdf
Attachment: Chelsea_Lane_plat.pdf
40. Crofton Subdivision Plat
Amount: N/A
Recommended Action: Approve the proposed Final Plat of Crofton Subdivision based on the recommendation by the Development Review Committee and a finding of consistency with Florida Statues, the Alachua County Comprehensive Plan and the Alachua County Unified Land Development Code.
Attachment: Plat_Crofton.pdf
41. Approve First Amendment of the Electronic Scrap (E-Scrap) Disposal Agreement between Alachua County and A1 Assets, Inc.
Amount: N/A
Recommended Action: Board Approval is requested to approve the First Amendment of the Electronic Scrap (E-Scrap) Disposal Agreement with A1 Assets, Inc., granting a one year extension of the existing contract.
Attachment: A1 Assets signed agreement.pdf
Attachment: First Amendment to Agreement with A1 Assets for eScrap Disposal Services.pdf
42. Budget Amendment to Reallocate Existing FY16 Budget to Support Advanced Stormwater Treatment Manual Development
Amount: N/A
Recommended Action: Approve the Budget Amendment.
Attachment: Clean Water Storm Water BA BCC16225.pdf
43. Alachua County Tower Road Library Multi-modal Transportation Mitigation Agreement
Amount: N/A
Recommended Action: Approve and authorize the Chair's signature on the Multi-Modal Transportation Mitigation Agreement between Alachua County and Alachua County Library District
Attachment: MMTM_Agreement_TowerRdLibrary_sigs_20160823.pdf
Community Services Group

44. 2016 Comprehensive Emergency Management Plan
Amount: N/A
Recommended Action: Request Approval of the 2016 Comprehensive Emergency Management Plan and adoption of the resolution
Attachment: 2016 CEMP Annex 3 Terrorism Annex 8232016.pdf
Attachment: 2016 CEMP Basic Plan 8232016.pdf
Attachment: 2016 CEMP Annex 5 Host Sheltering 8232016.pdf
Attachment: 2016 CEMP Appendix 2 Sample Press Release 8232016.pdf
Attachment: 2016 CEMP Resolution.pdf
Attachment: 2016 CEMP Annex 1 Recovery 8232016.pdf
Attachment: 2016 CEMP Annex 2 Mitigation 8232016.pdf
Attachment: 2016 CEMP Annex 4 Evacuation 8232016.pdf
Attachment: 2016 CEMP Appendix 1 Emergency Support Function 8232016.pdf
Attachment: FDEM CEMP Approval Letter June 3 2016 8232016.pdf
45. Request to Donate a Compressor/Cascade System to Gilchrist County Fire-Rescue
Amount: $7,500.00
Recommended Action: Adopt the Resolution authorizing donation of Fire Rescue compressor/cascade system to Gilchrist County Fire-Rescue
Attachment: Gilchrist County Letter of request for donation of a compressor 08232016.pdf
Attachment: Compressor Unit Validation Letter 08232016.pdf
Attachment: Resolution Authorizing the Donantion of an air Compressor to Gilchrist County F R.pdf
46. Florida Council Against Sexual Violence (FCASV) Subcontract
Amount: $122,534.00
Recommended Action: Approve the FY16/17 Florida Council Against Sexual Violence (FCASV) TFGR Subcontract in the amount of $122,534, Adopt the Resolution, Approve the Budget Amendment to establish the FY15/16 Florida Council Against Sexual Violence (FCASV), and Approve the Inter-Fund Loan in the amount of $50,000. Also, approve an additional .4 FTE to meet the new FCASV requirements to focus on service in Union County. This grant will fund a total of 2.4 Victim Advocate Counselors.
Attachment: FL Council Against Sexual Violence Subcontract 16TFGR17.pdf
Attachment: Resolution and BA TF Fund for FL Council Against Sexual Violence Subcontract 16TFGR17.pdf.pdf
Attachment: BA TF signed BCC16228.pdf
Attachment: BA GR signed BCC16229.pdf
Attachment: Resolution and BA GR Fund for FL Council Against Sexual Violence Subcontract 16TFGR17.pdf.pdf
47. Florida Council Against Sexual Violence (FCASV) Subcontract OAG Grant
Amount: $15,351.00
Recommended Action: Approve the FY16/17 Florida Council Against Sexual Violence (FCASV) OAG Subcontract in the amount of $15,351, Adopt the Resolution, Approve the Budget Amendment to establish the FY15/16 Florida Council Against Sexual Violence (FCASV), and Approve the Inter-Fund Loan in the amount of $5,000.
Attachment: BA OAG SigneBCC16226.pdf
Attachment: Resolution and BA for FL Council Against Sexual violence Subcontract OAG Grant.pdf
Attachment: FL Council Against Sexual violence Subcontract OAG Grant.pdf
48. Approval of FFY 2016 Edward Byrne Memorial Justice Assistant Grant Application (Local Solicitation)
Amount: $43,536.00
Recommended Action: Approve the grant application submission to the Department of Justice.
Attachment: Allocations.pdf
Attachment: Alachua County Project NarrativeFFY2016.pdf
Attachment: JAGLocal16.pdf