ALACHUA COUNTY
BOARD OF COUNTY COMMISSIONERS
Jack Durrance Auditorium
Second Floor
12 SE 1st Street

August 9, 2016 Regular BoCC Meeting


Invocation
Pledge of Allegiance
Approval of Agenda (9:00AM)
1. Approve the Agenda
Amount: N/A
Recommended Action: A Motion to Approve the Agenda: (a) approve any amendments to the Regular and Consent Agenda; (b) adopt the Regular Agenda; and (c) approve all items on the Consent Agenda.

Announcements
2. Announcements
Amount: N/A
Recommended Action: Hear Announcements by Mark Sexton Communications and Legislative Affairs Director

Time Certain Items
Public Comments (9:30AM)

3. AM Public Comments
Amount: N/A
Recommended Action: Hear Public Comments

Community Outreach
Recognitions and Proclamations

4. Length of Service Milestone Recipients
Amount: N/A
Recommended Action: Request to recognize County Employees, who have reached a Length of Service or Career Milestone in July, 2016.
Attachment: AugustRecognition.pdf
Appointments

5. Original Florida Tourism Task Force Appointments
Amount: N/A
Recommended Action: Appoint two (2) citizens to at large positions with terms ending April 30, 2018 and one (1) citizen to an alternate position with a partial term ending April 30, 2017, followed by a full term ending April 30, 2019.
Attachment: JulieWaldman.pdf
Attachment: Tallysheet_Original Florida amended.pdf
Attachment: LoisNevins.pdf
Attachment: MaryReichardt.pdf
Presentations (15 Minute Time Limit)

6. Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for 2015 to the Office of Management and Budget
Amount: N/A
Recommended Action: Accept the Government Finance Officers Association Distinguished Budget Presentation Award to Alachua County.
Attachment: GFOA Budget Award.pdf
Attachment: GFOA Press Release.pdf
Attachment: GFOA Award Notification Letter.pdf

Governmental Units
Constitutional Officers/Other Governmental Units

7. Program Presentation by Sheriff Sadie Darnell
Amount: N/A
Recommended Action: Hear a presentation by Sheriff Sadie Darnell on the Alachua County Sheriff's Office Training Bureau.
County Attorney

8. Resolution Authorizing County Attorney to Utilize Eminent Domain to Acquire Real Property for SW 8th Avenue Extension
Amount: None
Recommended Action: Approve the Resolution.
Attachment: Resolution 16 and Exhibit A.pdf
9. Celebration Pointe Community Development District 1 Interlocal Agreement with Alachua County
Amount: N/A
Recommended Action: Approve the Interlocal Agreement with Celebration Pointe CDD1 regarding the construction of SW 32nd Road/SW 43rd Street from SW 45th Street to Archer Road and authorize the Chair to sign.
Attachment: CP CDD Interlocal Agreement.pdf
County Manager

10. Evergreen Solutions, LLC Finalization of Classification Compensation Study
Amount: N/A
Recommended Action: Accept Evergreen Solutions, LLC, final Classification and Compensation Study Report and direct Staff to develop an implementation plan for presentation to the Board prior to December 2016.
Attachment: FINAL REPORT ALACHUA COMP AND CLASS STUDY 080916.pdf
11. Authorization to County Attorney to Make Eminent Domain Statutory Offer for SW 8th Avenue Extension Project
Amount: $200,000.00
Recommended Action: Authorize the County Attorney to make the statutory offer at the listed amount.
Sustainability Council

12. Sustainability Council LED Street Lighting Update
Amount: N/A
Recommended Action: Hear a presentation on the status of LED Street Lighting on unincorporated streets and direct Staff to prepare a resolution supporting GRU's proposed 5-year street light changeout program
Attachment: Sustainability Council_Low Energy Streetlights20160809.pptx
Attachment: Sustainability Council_Low Energy Streetlights20160809.pdf
Community Planning Group

13. Transfer Ownership of South Main Street from Williston Road to SW 16 Avenue to the City of Gainesville
Amount: N/A
Recommended Action: That the Board adopt the new resolution and authorize the Chair to execute the Roadway Transfer Agreement to transfer portion of Main Street from Williston Road to SW 16 Avenue to the City of Gainesville.
Attachment: MainSt_Transfer_Agree.pdf
Attachment: MainSt_location_map.pdf
Attachment: MainSt_tax_map.pdf
Attachment: MainSt_Resolution.pdf

Closing Comments
Public Comments - 15 Minutes

14. Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public
County Attorney Comments

15. County Attorney Comments
Amount: N/A
Recommended Action: Hear County Attorney Comments.
County Manager Comments

16. County Manager's Comments
Amount: N/A
Recommended Action: Hear Manager's Comments
Commission Comments

17. Commission Comments
Amount: N/A
Recommended Action: Commission Comments

Evening Community Outreach and Public Hearing
Public Comments - then resume Public Hearing (5:30PM)

18. PM Public Comments
Amount: N/A
Recommended Action: Hear PM Public Comments

Public Hearings
Legislative items

19. CPA-01-16 Adoption Hearing for Paved Shoulders and Bike Lanes
Amount: N/A
Recommended Action: Adopt CPA-01-16 for paved shoulders and bike lanes and direct Staff to notify the State Land Planning Agency
Attachment: CPA0116_Ordinance.pdf
Attachment: CPA0116_Staff_Report_adoption.pdf
Attachment: PRES_BoCC_20160809.pptx
Attachment: PRES_BoCC_20160809.pdf
Attachment: CPA0116_AgencyComments.pdf
20. Emergency Management - Public Hearing to Consider an Ordinance Amending Chapter 27 of the Alachua County Code
Amount: N/A
Recommended Action: Adopt the ordinance amending Chapter 27 of the Alachua County Code of Ordinances regarding actions that the county may take during general county emergencies and local states of emergency.
Attachment: EM Draft Ordinance.pdf
21. Public Hearing on Proposed Comprehensive Plan Text Amendment Relating to Minimum Lot Size for New Development in Rural Clusters (CPA 04-16)
Amount: N/A
Recommended Action: Conduct the public hearing and adopt ordinance approving Comprehensive Plan Amendment CPA 04-16.
Attachment: Agency Comments CPA 0416.pdf
Attachment: Staff Report CPA0416.pdf
Attachment: Ordinance CPA0416.pdf
Attachment: Staff Presentation CPA0416.pdf
22. Public Hearing on Proposed Comprehensive Plan Amendment to Delineate the Melrose Rural Cluster Boundary on the Future Land Use Map (CPA 05-16)
Amount: N/A
Recommended Action: Conduct the public hearing and adopt the ordinance approving Comprehensive Plan Amendment CPA 05-16.
Attachment: Agency Comments CPA 0516.pdf
Attachment: Staff Report CPA0516.pdf
Attachment: Ordinance CPA0516.pdf
Attachment: Staff Presentation CPA0516.pdf
23. A Request to Amend the Alachua County Unified Land Development Code (ULDC) to Permit Medical Marijuana Dispensaries as a Limited Use in Certain Zoning Districts
Amount: N/A
Recommended Action: Staff recommends that the Board hear the staff presentation and approve a second (and final) reading of these proposed amendments to the ULDC
Attachment: MM Ordinance.pdf
Attachment: Medical Cannabis.pdf
Attachment: Medical Cannabis.pptx
24. Public Hearing to Amend the Unified Land Development Code, Chapter 407, Article 3, Signs
Amount: N/A
Recommended Action: 1. Convene as the Land Development Regulation Commission and find the proposed amendments consistent with the Alachua County Comprehensive Plan. 2. Adopt the proposed ordinance amending Chapter 407, Article 3, Signs.
Attachment: Ordinance_ULDC_Signs_080916.pdf
Attachment: NUC_Cover letter_Signs_2016_july.pdf
25. Civil Citations: Public Hearing to Consider an Ordinance Allowing Civil Citations for Misdemeanor Marijuana Possession
Amount: N/A
Recommended Action: Adopt the ordinance allowing the use of civil citations for misdemeanor marijuana possession.
Attachment: Alachua County Civil Citations DRAFT_070516.pdf

Quasi-Judicial/Zoning Items
Summary Items

26. ZOS-02-16: A Request for a Special Use Permit to Allow an Institutional Facility (Tower Road Branch Public Library) in an Agricultural Zoning District on Approximately 10 Acres
Amount: NA
Recommended Action: Staff recommends that the Board hear the item and adopt the resolution approving the proposed special use permit
Attachment: ZOS0216 Staff Report.pdf
Attachment: Resolution for ZOS0216.pdf
Attachment: Tower Road Library Justification Report.pdf
Attachment: ZOS0216 Powerpoint Presentation.pdf
Attachment: Tower Road Library SUP Application.pdf
Attachment: ZOS0216 Powerpoint Presentation.pptx

Closing Comments
Public Comments - 15 minutes

27. PM Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public

Adjourn
CONSENT/Community Outreach
Recognitions and Proclamations

28. Meridian Behavioral Healthcare, Inc. Board Appointment
Amount: N/A
Recommended Action: Appoint Irma Phillips-Maxwell to the Meridian Behavioral Healthcare Inc. Board term ending Dec. 31, 2018
Attachment: Merididan Behavioral Healthcare inc By Laws.pdf
Attachment: Tallysheet Irma Phillips Maxwell.pdf
Attachment: Irma Phillips Maxwell resume.pdf
Attachment: letter from Meridian.pdf
Attachment: Irma Phillips Maxwell application.pdf

CONSENT/Governmental Units
Constitutional Officers/Other Governmental Units

29. Minutes of Meetings
Amount: N/A
Recommended Action: Approve the attached minutes.
Attachment: BOCC 062816.pdf
Attachment: BOCC 062316.pdf
Attachment: BOCC 070516a.pdf
Attachment: BOCC 06212016B.pdf
Attachment: BOCC 062116.pdf
Attachment: BOCC 07052016B.pdf
30. Focused Management Solutions Certification as CareerSource North Central Florida
Amount: N/A
Recommended Action: Certify Focused Management Solutions as CareerSource North Central Florida
31. Dynamic Workforce Solutions Certification as CareerSource North Central Florida One-Stop-Operator
Amount: N/A
Recommended Action: Certify Dynamic Workforce Solutions as CareerSource North Central Florida One-Stop-Operator
32. CareerSource North Central Florida 2016-2017 Budget
Amount: N/A
Recommended Action: Approve CareerSource North Central Florida 2016-2017 Budget
Attachment: PY2016_2017PrelimBudget.pdf
County Manager

33. Alachua County Property Appraiser Budget Increase
Amount: $80,000.00
Recommended Action: Approve the use of General Fund Reserves and appropriate funds via the attached Budget Amendment.
Attachment: BCC16200.pdf
34. Position Reclassification for Facilities Management Department.
Amount: N/A
Recommended Action: The following is recommended for your consideration; Position reclassification:From: Capital Projects Coordinator ($24.0465 to $37.3536 hourly rate; $50,016.72 to $77,695.49 annual rate). To: Assistant Director of Facilities Management ($32.7808 to $52.5130 hourly rate; $68,184.06 to $109,6227.04 annual rate).
Attachment: FY16 NBR NON BARGAINING PAY PLAN Revised DRAFT for Board 080916.pdf
35. Report of Contracts and Grants Signed by County Manager and Staff, June 2016
Amount: N/A
Recommended Action: Accept the report and include a copy of the documents in the minutes of the Board of County Commissioners.
Attachment: County Manager Report of Contracts June 2016.pdf
Support Services Group

36. Motorola Solutions Inc. Purchase Order 161408
Amount: $57,514.60
Recommended Action: Approve the Finance Report, Sole Source and Purchase Order 161408, issued to Motorola Solutions Inc. in the amount of $57,514.60 and authorize the chairperson’s signature.
Attachment: Motorola FR.pdf
Attachment: Motorola SS.pdf
Attachment: Motorola PO.pdf
37. Annual Asphaltic Concrete Surfacing Services for Alachua County and the City of Gainesville: Bid 17 7
Amount: Annual Estimated Budget $501,000.00
Recommended Action: Approve the award of Bid 17-7 Annual Asphaltic Concrete Surfacing Services for Alachua County and the City of Gainesville, to Anderson Columbia Inc., Preferred Materials, Inc., and V. E. Whitehurst and Sons, Inc., as the lowest responsive and responsible bidder(s) meeting specifications and authorize staff to negotiate agreements.
Attachment: 17 7 FR.pdf
38. ADA Self Assessment and Transition Plan: RFP 16 528
Amount: N/A
Recommended Action: Approve the Finance Report to rank RFP 16-528 ADA Self-Assessment and Transition Plan, as set forth below, and authorize staff to negotiate agreement(s) with the top ranked firm(s).
Attachment: 16 528 FR.pdf
39. Adopt Resolution for Unanticipated Revenue to Allow for an Increase in Reimbursement for Utility Costs Related to the Streetlights and Fire Hydrants Located Within the Unincorporated Area of Alachua County
Amount: $16,000.00
Recommended Action: Adopt the Resolution for Unanticipated Revenue and the corresponding budget amendment
Attachment: Binder eAgenda Item GRU Streetlights and Fire Hydrants Resolution and Budget Amendment.pdf
40. Purchasing Card Program Eligible User Agreement with Bank of America, N.A.
Amount: Revenue
Recommended Action: Approve the Eligible User Agreement with Bank of America, N.A.
Attachment: User Agreement for FL State Purchase Card Program.pdf
41. Annual Landfill Compliance Monitoring and Solid Waste and Resource Recovery Consulting Services: RFP 17 140
Amount: N/A
Recommended Action: Approve the Finance Report to rank RFP 17-140 for 1)Annual Landfill Compliance Monitoring and 2) Solid Waste and Resource Recovery Consulting Services as set forth below, and authorize staff to negotiate agreement(s) with the top ranked firm(s).
Attachment: 17 140 FR.pdf
42. Annual Monitoring of Disaster Debris Recovery Activities: RFP 17 74
Amount: n/a
Recommended Action: Approve the Finance Report to rank RFP 17-74 Annual Monitoring of Disaster Debris Recovery Activities, as set forth below, and authorize staff to negotiate agreement(s) with the top ranked firm(s).
Attachment: 17 74 FR.pdf
43. Annual Disaster Debris Removal, Reduction and Disposal Services: RFP 17 75
Amount: N/A
Recommended Action: Approve the Finance Report to rank RFP 17-75 Annual Disaster Debris Removal, Reduction and Disposal Services, as set forth below, and authorize staff to negotiate agreement(s) with the top ranked firm(s).
Attachment: 17 75 FR.pdf
44. Annual Office Recycling Services: Bid 17 46
Amount: Annual Estimated Budget $60,000.00
Recommended Action: Approve the award of Bid #17-46 Annual Office Recycling Services, to Recycling Services of America, Inc., as the lowest responsive and responsible bidder(s) meeting specifications and authorize staff to negotiate a contract.
Attachment: 17 46 FR.pdf
45. Visitors Bureau Website Development: RFP 16 548
Amount: N/A
Recommended Action: Approve the Finance Report to rank RFP 16-548: Visitors Bureau Website Development, as set forth below, and authorize staff to negotiate agreement(s) with the top ranked firm(s).
Attachment: 16 548 FR.pdf
Community Planning Group

46. FDOT District 2 Safety Intersection Implementation Plan and CR 235 at NW 78th Ave Construction and Maintenance Agreements
Amount: N/A
Recommended Action: Adopt Resolution for the FDOT District 2 Safety Intersection Implementation Plan and the CR 235 at NW 78th Ave Safety Project Construction and Maintenance Agreements which includes authorizing the chair to execute the agreements. The Board finds that accepting the liability contained in the agreements is in the best interests of Alachua County and the Board agrees to accept the liability under the Agreements.
Attachment: FDOT Construction and Maintenance Agreement for District Two Safety Inspection Implementation Plan.pdf
Attachment: Resolution Authorizing the County to enter into a Construction and Maintenance Agreement with FLDOT.pdf
Attachment: FDOT Construction and Maintenance Agreement for CR 235 at NW 78th Ave.pdf
47. Annual Construction Material Hauling with Coleman Construction, Inc
Amount: Estimated $50,000.00
Recommended Action: Approve the First Amendment to Contractual Services Agreement with Coleman Construction, Inc for hauling of roadway construction material.
Attachment: Original Agreement with between Alachua County and Coleman Construction.pdf
Attachment: First Amendment to Agreement between Alachua County and Coleman Construction for Material Hauling.pdf
48. Timber Sale Agreement with Gator Timber and Land, LLC for the CMA/RRP Timber Harvest Contract Number 16-550
Amount: $118,226.00 estimated
Recommended Action: Approve the execution of the Timber Sale Agreement between Alachua County and Gator Timber and Land, LLC and authorize the Chair's signature.
Attachment: Resolution for Timber Sales 2016.pdf
Attachment: Timber Sale BA BCC16221.pdf
Attachment: Timber sale Agreement between Alachua County and gator Timber and Land for CMARRP Timber Harvest.pdf
49. Recognize Unanticipated Revenue for FWC Springs Tag Grant
Amount: $9,000.00
Recommended Action: Approve the Budget Amendment and Adopt the Resolutions to Recognized Unanticipated Revenue for the Springs Tag Grant.
Attachment: Signed Budget Amendment Spring Tag Grant.pdf
Attachment: PFS 1617 05 Award Letter REVISED Springs Grant.pdf
Attachment: Resoluion to increase the Water Resources Grants.pdf
50. Contract with the University of Florida Board of Trustees for the Benefit of the Florida Museum of Natural History
Amount: $125,000.00
Recommended Action: Approve the agreement and authorize the Chair to sign
Attachment: Agreement between Alachua county and UFBOT for the FL Museum of Natural History.pdf
51. Regulatory Traffic Control Devices Placed, Modified, or Removed by the County Engineer
Amount: N/A
Recommended Action: Accept the list of regulatory traffic control device placed, modified, or removed by the County Engineer from April 1, 2016 to June 30, 2016 and include a copy of the list in the minutes of the Board of County Commissioners
Attachment: ListTrafficControlDevicesFY16Q3.pdf
52. County Incentive Grant Program Agreement for SW 40th Blvd with City of Gainesville and Florida Department of Transportation
Amount: N/A
Recommended Action: That the Board adopt the resolution authorizing the County to enter into a County Incentive Grant Program Agreement with the State of Florida Department of Transportation and the City of Gainesville for the construction of SW 40th Blvd between SR 24 (Archer Road) and SR 121 (SW 34th St). That the Chair be authorized to execute any additional documents, approved by the County Attorney, necessary to complete this transaction.
Attachment: 40th CIGP Agreement.pdf
Attachment: SW40th_Res_Scan.pdf
Attachment: SW40thCIGPAPP.pdf
53. Move Budget from SW 8th Ave Connector to SW 20th and SW 61st Intersection
Amount: $123,000.00
Recommended Action: Approve budget amendment to move budget from 8th Ave Connector to SW 20th & SW 61st Intersection
Attachment: SW 61st Budget Amendment.pdf
54. Move Budget from Personnel Services to Small Road Maintenance Projects and Work Manager Software in the Gas Tax Fund
Amount: $190,000.00
Recommended Action: Approve budget amendment to move Funds from personnel services to small road maintenance projects and Work Manager Software
Attachment: BCC16218.pdf
55. Move Budget to Complete Sports Lighting at Jonesville Park
Amount: $103,507.00
Recommended Action: Approve budget amendment to move Funds from Veteran’s Memorial Park Sports Lighting Project and unallocated projects to Jonesville Sports Lighting. Approve purchase of Sports Lighting for Jonesville from Musco Sports Lighting, Inc.
Attachment: Amended Parks CIP for Jonesville Sports Lighting.pdf
Attachment: Jonesville Park Phase 4 Quote.pdf
Attachment: Jonesville Sports Lighting Budget Amendment.pdf
Attachment: Parks Adopted FY2016.pdf
56. Allocate Reserves in Parks Capital Fund
Amount: $109,062.00
Recommended Action: Approve budget amendment to move Funds from reserves in Parks Capital Fund to Storage Building at Jonesville Park and Jonesville Fruit Garden and Storage projects.
Attachment: Parks Amended Storage Bldg and Fruit Gard.pdf
Attachment: Storage Building and Fruit Garden Budget Amendment.pdf
Attachment: Parks Adopted FY2016.pdf
Community Services Group

57. Recognize Unanticipated Revenue for Community Development Block Grant
Amount: $6,754.00 Revenue
Recommended Action: Approve the Budget Amendment and adopt the Resolution to recognize unanticipated revenue for the CDBG Housing Rehabilitation Grant and authorize Chair to sign Budget Amendment and Resolution.
Attachment: BCC16194.pdf
Attachment: Resolution for CDBG Fund 204 August 9.pdf
58. Recognize Unanticipated Revenue for SFY 2015-2016 State Housing Initiatives Partnership Program
Amount: $8,037.00 Revenue
Recommended Action: Approve the Budget Amendment and adopt the Resolution to recognize unanticipated revenue for the SHIP Program
Attachment: 20152016 Final Disbursement with Disaster Funds.pdf
Attachment: BCC16219.pdf
Attachment: Resolution for SHIP Fund 247.pdf
59. Shands Teaching Hospital and Clinics, Inc. Agreement for the Establishment of a Dedicated SANE Program Room for Victims of Sexual Assault to Receive Forensic Services
Amount: $32,000.00
Recommended Action: Approve the Shands Teaching Hospital and Clinics, Inc. Agreement for the Establishment of a Dedicated SANE Program Room for Victims of Sexual Assault to Receive Forensic Services
Attachment: Agreement with Shands for Establishment of a SANE Room.pdf
County Manager Reports

60. Increase Employee Health Clinic Budget
Amount: $600,000.00
Recommended Action: Approve the use of Health Insurance Reserves and appropriate funds via the attached Budget Amendment.
Attachment: BCC16202.pdf