ALACHUA COUNTY
BOARD OF COUNTY COMMISSIONERS
Jack Durrance Auditorium, Room 209
Second Floor
12 SE 1st Street

March 22, 2016 Regular BoCC Meeting


Invocation
Pledge of Allegiance
Approval of Agenda (9:00AM)
1. Approve the Agenda
Amount: N/A
Recommended Action: A Motion to Approve the Agenda: (a) approve any amendments to the Regular and Consent Agenda; (b) adopt the Regular Agenda; and (c) approve all items on the Consent Agenda.

Announcements
2. Announcements
Amount: N/A
Recommended Action: Hear Announcements by Mark Sexton Communications and Legislative Affairs Director

Time Certain Items
Public Comments (9:30AM)

3. AM Public Comments
Amount: N/A
Recommended Action: Hear Public Comments

Community Outreach
Recognitions and Proclamations

4. Approval and Presentation of a Proclamation Declaring March 19 - 26, 2016 as "Red Soul Days" in Alachua County, FL
Amount: N/A
Recommended Action: Proclaim March 19 - 26, 2016 as "Red Soul Days" in Alachua County, FL
Attachment: Red Soul Days 2016.pdf
5. Approval and Presentation of a Proclamation Declaring March 30th, 2016 as "Doctor's Day" in Alachua County, FL
Amount: N/A
Recommended Action: Proclaim March 30th, 2016 as "Doctor's Day" in Alachua County, FL
Attachment: Doctors Day 2016.pdf
6. Approval and Presentation of a Proclamation Declaring April 5th, 2016 as "Recognition Day for National Service" in Alachua County, FL
Amount: N/A
Recommended Action: Proclaim April 5th, 2016 as "Recognition Day for National Service" in Alachua County, FL
Attachment: Recognition Day for National Service 2016.pdf
Presentations (15 Minute Time Limit)

7. Three Minute Local History Presentation by the Alachua County Historical Commission
Amount: N/A
Recommended Action: Hear the Alachua County Historical Commission 3 minute reading titled “History of Magnesia Springs.”
Attachment: Magnesia Springs.pdf
Attachment: Magnesia Springs History.pdf
Attachment: Magnesia Pool.pdf
8. Healthy Weight Community Champion Certification
Amount: N/A
Recommended Action: Paul Myers to present the Healthy Weight Community Champion certification.

Governmental Units
Constitutional Officers/Other Governmental Units

9. Program Presentation by Alachua County Sheriff Sadie Darnell
Amount: N/A
Recommended Action: Hear a presentation by Sheriff Sadie Darnell on staffing, turnover and retention at the Alachua County Sheriff's Office.
County Manager

10. Ballot Initiative Discussion on Municipal Priorities
Amount: N/A
Recommended Action: Discuss and adopt the municipal and County project lists for inclusion in the renewal of the Wild Spaces / Public Places Ballot Initiative and direct the County Attorney’s Office to finalize and advertise the required ordinance.
Attachment: Archer Project List .pdf
Attachment: LaCrosse Project List.pdf
Attachment: Newberry Project List.pdf
Attachment: Alachua Project List.pdf
Attachment: Waldo Project List.pdf
Attachment: Ballot Initative Responses.pdf
Attachment: Gainesville Project List.pdf
Attachment: DRAFT Ordinance 121515.pdf
Attachment: Hawthorne Project List.pdf
Attachment: Parks Draft List5 detail.pdf
Attachment: High Springs Project List.pdf
Attachment: WSPP Timeline.pdf
Attachment: Micanopy Project List.pdf
Support Services Group

11. Johnson Controls: Annual HVAC Maintenance Services Extension (Controls Excluded) and Special Pay Request
Amount: $313,395.00
Recommended Action: Approve and Execute the Fifth Amendment to the Agreement with Alachua County and Johnson Controls, Inc. for the Annual HVAC Maintenance (Heavy Equipment-Mechanicals, excluding Controls); Approve the request for Special Payment and Approve the Budget Amendment.
Attachment: 13_18JCI_Amendment3.pdf
Attachment: 13_18JCI_OriginalContract.pdf
Attachment: 13_18JCI_Amendment4.pdf
Attachment: SpecialPayRequest.pdf
Attachment: 13_18JCI_Amendment2.pdf
Attachment: BudgetAmendment03102016.pdf
Attachment: 13_18JCI_Amendment1.pdf
Attachment: 5th Amendment to Agreement between Alachua County and JCI for Annual HVAC Manint RFP 13 18.pdf
Sustainability Council

12. Summary of PACE Interlocal Agreement Differences
Amount: N/A
Recommended Action: Hear presentation and do not sign Florida PACE Funding Agency’s subscription agreement.
Attachment: Agency Subscription Agreement attachment 2.pdf
Attachment: Agency issues chart attachment 1.pdf
13. Water Conservation Projects Update
Amount: N/A
Recommended Action: Receive presentation
Attachment: Water Conservation Initiative Update.pdf
Community Planning Group

14. SW 63rd Blvd/SW 62nd Ave Rehabilitation Project
Amount: $90,610.00
Recommended Action: 1) Authorize staff to finalize the design of the curve re-alignment and proceed with construction bidding. 2) Approve Purchase and Sale agreement with Pearlie Spann and Willette Scott and authorize the Chair to execute the Agreement. Authorize the Chair to execute any additional documents approved by the County Attorney necessary to complete this transaction. 3) Approve the Purchase and Sale agreement with Elaine Lamar and authorize the Chair to execute the agreement. Authorize the Chair to execute any additional documents approved by the County Attorney necessary to complete this transaction.
Attachment: Presentation.pdf
Attachment: PSALamar.pdf
Attachment: PSA Spann and Scott.pdf
15. Rayonier Right of Entry Agreement
Amount: N/A
Recommended Action: The Board finds that accepting the duty to indemnify is in the best interest of Alachua County and the Board approves the Agreement between Alachua County and Rayonier Operating Company.
Attachment: Right of Entry Permit and License Agreement between Alachua County and Rayonier Operating Company.pdf
16. County Local Agency Program Agreement with Florida Department of Transportation for Construction and Management of Bike Lane/Sidewalk on SE 221st Street from Trailhead to SR 20
Amount: N/A
Recommended Action: Adopt and authorize Chair to execute Resolution for the management of bidding construction of bike lane/sidewalk on SE 221st Street (N. Johnson) from Trailhead to SR 20 in the City of Hawthorne and LAP Agreement with FDOT. The Board finds that accepting the liability contained in the agreement is in the best interest of Alachua County and the Board agrees to accept the liability under the Agreement.
Attachment: 43224015201 PLANS.pdf
Attachment: Budget Amendment.pdf
Attachment: mapgenius alachuacounty.pdf
Attachment: LAP Agreement 432240 2 38 02.pdf
Attachment: Resolution for Hawthorne LAP Agreement for Bike Lane Sidewalk Construction.pdf
Community Services Group

17. Animal Services Wagmore Grant Application for UF Treatment Room Renovation
Amount: $52,375.00
Recommended Action: Sign the grant application
Attachment: Animal_Arts_Remodel_Plan.pdf
Attachment: Midmark_Dentistry_&_Light_Quote.pdf
Attachment: Cubical_Curtain_Factory_Quote.pdf
Attachment: Wagmore_2016_ACAS_Treatment_Room.pdf
Attachment: Midmark_Casework_Plan.pdf
Attachment: budget-FY16_Adopted_AS.pdf
Attachment: Midmark_Casework_Quote.pdf
Attachment: UCD_Cage_Portal_Quote.pdf

Closing Comments
Public Comments - 15 Minutes

18. Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public
County Attorney Comments

19. County Attorney Comments
Amount: N/A
Recommended Action: Hear County Attorney Comments.
County Manager Comments

20. County Manager's Comments
Amount: N/A
Recommended Action: Hear Manager's Comments
Commission Comments

21. Commission Comments
Amount: N/A
Recommended Action: Commission Comments

Evening Community Outreach and Public Hearing
Public Comments - then resume Public Hearing (5:30PM)

22. PM Public Comments
Amount: N/A
Recommended Action: Hear PM Public Comments

Public Hearings
Quasi-Judicial/Zoning Items
Summary Items

23. Town of Tioga Planned Development Phase 17 Plat
Amount: N/A
Recommended Action: Approve the proposed Final Plat of Town of Tioga Planned Development Phase 17 based on the recommendation by the Development Review Committee and a finding of consistency with Florida Statues, the Alachua County Comprehensive Plan and the Alachua County Unified Land Development Code.
Attachment: ToT_Ph_17 Plat_4 of 5.pdf
Attachment: ToT_Ph_17 Plat_5 of 5.pdf
Attachment: ToT_Ph_17_LS.pdf
Attachment: ToT_Ph17_Chair_SR.pdf
Attachment: ToT_Ph17_Presentation.pdf
Attachment: ToT_Ph_17 Plat_1 of 5.pdf
Attachment: ToT_Ph_17 Plat_3 of 5.pdf
Attachment: ToT_ZMP.pdf
Attachment: ToT_Ph17_GM_SR.pdf
Attachment: ToT_Ph17_OS.pdf
Attachment: ToT_Ph17_TC.pdf
Attachment: ToT_Vested Rights Letter.pdf
Attachment: ToT_Ph_17 Plat_2 of 5.pdf

Closing Comments
Public Comments - 15 minutes

24. PM Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public

Adjourn
CONSENT/Community Outreach
Recognitions and Proclamations

25. Approval of a Proclamation Declaring April 9th, 2016 as "Solar Energy Education Day" in Alachua County, FL
Amount: N/A
Recommended Action: Proclaim April 9th, 2016 as "Solar Energy Education Day" in Alachua County, FL
Attachment: Solar Energy Education Day 2016.pdf

CONSENT/Governmental Units
Constitutional Officers/Other Governmental Units

26. Approval of Board of County Commissioners Minutes
Amount: N/A
Recommended Action: Approve the attached minutes.
Attachment: BOCC 03012016B.pdf
Attachment: BOCC 02092016.pdf
Attachment: BOCC 030116A.pdf
Attachment: BOCC 02162016A.pdf
Attachment: BOCC 02242016.pdf
Attachment: BOCC 022316.pdf
27. Request for Ratification of the Warrant List
Amount: N/A
Recommended Action: Ratify the Warrant List.
Attachment: Warrant List Board.pdf
County Attorney

28. Ordinance to Prohibit Oil and Natural Gas Extraction within Alachua County - Request to Advertise
Amount: $0.00
Recommended Action: Authorize the advertisement of a public hearing to consider the adoption of an ordinance to prohibit oil and natural gas extraction within Alachua County.
Attachment: OilExtractionOrdinanceV.3.pdf
County Manager

29. Request to Advertise a Public Hearing for the Mid-year Adjustment to the FY16 Budget
Amount: N/A
Recommended Action: Authorize advertisement of a public hearing for the mid year adjustments to the FY16 Budget to be held April 12,2016.
30. BoCC Quarterly Financial Report - 1st Quarter
Amount: N/A
Recommended Action: N/A
Attachment: QTR 1 2016.pdf
Support Services Group

31. Adopt an Updated Emergency Management Local Mitigation Strategy
Amount: $0
Recommended Action: Adopt the resolution that accepts and approves the Alachua County Local Mitigation Strategy and authorize the Chair's signature.
Attachment: ALC 2015 update LMS resolution.pdf
Attachment: 2015 LMS Plan Update FDEM Response APA 03222016.pdf
Attachment: FDEM.APALetter03222016.pdf
32. Annual Purchase of Veterinary Medical Supplies: Bid 16 56
Amount: $50,000.00 Annual Estimated Budget
Recommended Action: Approve the award of Bid #16-56: Annual Purchase of Veterinary Medical Supplies, for one (1) term beginning on the date of the fully executed contract (blanket purchase orders) through February 2017, to Butler Animal Health Supply, LLC d/b/a Henry Schein Animal Health, HSB Veterinary Supplies, Inc., Merritt Vet Supplies, Inc., MWI Animal Health and Penn Veterinary Supply, Inc., as the lowest responsive and responsible bidder(s) meeting specifications and authorize the Purchasing Manager, if applicable, to sign all purchase orders regarding this bid.
Attachment: 16 56 FR.pdf
33. Contractual Lease Agreement for the Provision of a GPS Tracking System and Related Equipment
Amount: $55,325.00/annually
Recommended Action: Board approve agreement and authorize the Chair to sign agreement.
Attachment: Agreement for Contractual Services between Alachua County and Synovia Solutions.pdf
34. Mill Creek Timber Harvest: Bid 16 541
Amount: $123,699.82 Estimated Revenue
Recommended Action: Approve the award of Bid #16-541 Mill Creek Timber Harvest, to Kite Timber Company, Inc., as the highest responsive and responsible bidder(s) meeting specifications and authorize staff to negotiate a contract.
Attachment: 16 541 FR.pdf
Community Planning Group

35. Resolution Providing for Historic Ad Valorem Exemption for One Property, at 420 NE 5th Street in Gainesville Beginning 2016
Amount: Varies
Recommended Action: Adopt the County Resolution and authorize the Chair to sign the associated historic ad valorem covenant.
Attachment: MapGenius Location and Tax History 420 NE 5th St.pdf
Attachment: County Resolution 420 NE 5th St signed by attorney.pdf
Attachment: 420 NE 5th St County Covenant signed.pdf
Attachment: 4562 001CityCovenant420NE5thSt.pdf
Attachment: 150304CityOrdinance420NE5thSt.pdf
Attachment: 150304HCitystaff ppt.pdf
36. Resolution Providing for Historic Ad Valorem Exemption for One Property, at 1039 NE 3rd Street in Gainesville Beginning 2016
Amount: Varies
Recommended Action: Approve the Resolution and authorize the Chair to sign the associated historic ad valorem covenant.
Attachment: 1039 NE 3rd Street County Covenant signed.pdf
Attachment: 150606 City staff ppt 1039 NE 3rd St.pdf
Attachment: 4909 001 CityCovenant 1039NE3rdSt.pdf
Attachment: County Resolution 1039 NE 3rd St signed by attorney.pdf
Attachment: Map Genius 1039 NE 3rd Street.pdf
Attachment: 150606 CityOrdinance 1039NE3rdSt.pdf
37. Temporary Construction Easement at Fire Station No. 10
Amount: N/A
Recommended Action: That the Board adopt the resolution and authorize the Chair to execute the Easement and TCE to the City of Gainesville over a portion of the County’s Rescue Station #10 property.
Attachment: SE_4_St_TCE.pdf
Attachment: SE_4_St_maps.pdf
Attachment: SE_4_St_Ease.pdf
Attachment: SE_4_St_Resolution.pdf
38. NW 143rd St at NW 32nd Ave Intersection Modification Construction Agreement
Amount: $1,207,522.59 (includes 10 percent contingency)
Recommended Action: Approve the Capital Construction Agreement with V.E. Whitehurst & Sons, Inc. for Project No. 6391, NW 143rd St at NW 32nd Ave Intersection Modification in the amount of $1,207,522.59 ($1,097,747.81 base bid plus ten percent contingency amount of $109,774.78) and the budget amendment.
Attachment: BudgetAmendment.pdf
Attachment: Capital Construction Agreement for County Project 6391 NW 143 ST at NW 32 AVE.pdf
39. SE 43rd Street Resurfacing and Widening Construction Agreement
Amount: $1,743,122.23 (includes 10 percent contingency)
Recommended Action: Request approval of Capital Construction Agreement with V.E. Whitehurst & Sons, Inc. and budget amendment for Project No. 6383, SE 43rd Street Resurfacing & Widening in the amount of $1,743,122.23 ($1,584,656.58 base bid plus ten percent contingency amount of $158,465.65).
Attachment: Capital Construction Agreement for County Project 6383 SE 43 ST Resurfacing and Widening.pdf
Attachment: BudgetAmendment.pdf
40. Maintenance Map for SW 186 Street, from SW 46 Avenue, North to State Road 26
Amount: N/A
Recommended Action: That the Board accept the Maintenance Map for SW 186 Street.
Attachment: SW_186_St_location_map.pdf
Attachment: SW_186_St_Main_Map.pdf
41. Maintenance Map for SW 30 Avenue, from CR 337, West to SW 298 Street
Amount: N/A
Recommended Action: That the Board accept the Maintenance Map for SW 30 Avenue.
Attachment: SW_30_Ave_location_map.pdf
Attachment: SW_30_Ave_Main_Map.pdf
42. Maintenance Map for SW 46 Avenue, from CR 337, West to SW 298 Street
Amount: N/A
Recommended Action: That the Board accept the Maintenance Map for SW 46 Avenue.
Attachment: SW_46_Ave_Main_Map.pdf
Attachment: SW_46_Ave_location_map.pdf
43. Amendments to the Fertilizer Standards and Management Practices Code
Amount: $203.00
Recommended Action: Direct staff to advertise for a public hearing to adopt the proposed Ordinance to amend the Fertilizer Standards and Management Practices Code, Chapter 78 of the County Code.
Attachment: Fertilizer Standards and Management Practices Code.pdf
44. Arredondo Lot Purchase by Edilzar Lopez Perez
Amount: $11,500.00 (revenue)
Recommended Action: That the Board approve the purchase and sale agreement with Edilzar Lopez Perez and authorize the Chair to execute the agreement and county deed. Authorize the Chair to execute any additional documents approved by the County Attorney necessary to complete this transaction.
Attachment: Arredondo_Lot_maps.pdf
Attachment: Arredondo_Lot_PSA_Edilzar_Perez.pdf
Attachment: Arredondo_Lot_PEREZ_CountyDeed.pdf