ALACHUA COUNTY
BOARD OF COUNTY COMMISSIONERS
Jack Durrance Auditorium, Room 209
Second Floor
12 SE 1st Street

March 8, 2016 Regular BoCC Meeting


Invocation
Pledge of Allegiance
Approval of Agenda (9:00AM)
1. Approve the Agenda
Amount: N/A
Recommended Action: A Motion to Approve the Agenda: (a) approve any amendments to the Regular and Consent Agenda; (b) adopt the Regular Agenda; and (c) approve all items on the Consent Agenda.

Announcements
2. Announcements
Amount: N/A
Recommended Action: Hear Announcements by Mark Sexton Communications and Legislative Affairs Director

Time Certain Items
Public Comments (9:30AM)

3. AM Public Comments
Amount: N/A
Recommended Action: Hear Public Comments

Community Outreach
Recognitions and Proclamations

4. Length of Service Milestone Recipients
Amount: n/a
Recommended Action: Request to recognize County Employees, who have reached a Length of Service or Career Milestone in February, 2016.
Attachment: 2februray8emp.pdf
5. Recognize Environmental Protection and Facilities Staff for Concerted Awareness of Citizens Needs in Phifer Flatwoods
Amount: ($42,000.00)
Recommended Action: Publicly recognize staff for application and receipt of funding through a FRDAP Grant Project.
Attachment: Phifer FRDAP Check.pdf

Governmental Units
Constitutional Officers/Other Governmental Units

6. Program Presentation by Alachua County Sheriff Sadie Darnell
Amount: N/A
Recommended Action: Hear a presentation by Sheriff Sadie Darnell on Mentoring and Youth Dialogue Program at the Alachua County Sheriff's Office.
County Attorney

7. BoCC Rules of Procedure Revision
Amount: $0.00
Recommended Action: Adopt the Resolution revising the Board's Rules of Procedure.
Attachment: BoCC Rules Proposed 2016.pdf
Attachment: Resolution 2016 Rules of Procedure.pdf
Attachment: Rules2013January.pdf
County Manager

8. Financial Support for Special Event / Program – Rosewood Scholarship Banquet
Amount: $5,000.00
Recommended Action: Approve or disapprove the request for financial support for the Rosewood Scholarship Banquet.
Attachment: Certificate of Exemption.pdf
Attachment: 15 01 Financial Support of Special Event or Program 100915.pdf
Attachment: Rosewood Scholarship Application.pdf
Attachment: The Real Rosewood Foundation, Inc. Letter.pdf
9. Quarterly Hiring Activity Report for 1st Quarter FY 2016
Amount: $0.00
Recommended Action: Accept the Quarterly Hiring Activity Report for the 1st quarter of FY 2016.
Attachment: BOCC Quarterly Report FY16 QTR1 Pkg.pdf
Attachment: FY16 1st Qtr Hiring Report Targeted Positions.pdf
Attachment: FY16 1st Qtr Report Targeted Positions Filled Advertising Efforts.pdf
Support Services Group

10. Approval of Invocation Policy
Amount: N/A
Recommended Action: Approve the policy, as presented.
Attachment: 16 10 Invocation Policy 020816.pdf
Attachment: Resolution Invocation Policy.pdf
11. Tribond, LLC; RFP 16-27: Annual Janitorial Services for "B" Buildings
Amount: $259,475.45
Recommended Action: Approve and Execute Agreement with Tribond, LLC for RFP 16-27: Annual Janitorial Services for "B" Buildings; Discussion of the normal vendor pricing vs. the "local minimum" pricing and the in-house service costs.
Attachment: Tribond_localminimumpricing.pdf
Attachment: Agreement between Alachua County and TRIBOND LLC for Janitorial Service for B BLDGS Bid number 16 27.pdf
Attachment: FacilitiesinHouseServices.pdf

Closing Comments
Public Comments - 15 Minutes

12. Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public
County Attorney Comments

13. County Attorney Comments
Amount: N/A
Recommended Action: Hear County Attorney Comments.
County Manager Comments

14. County Manager's Comments
Amount: N/A
Recommended Action: Hear Manager's Comments
Commission Comments

15. Commission Comments
Amount: N/A
Recommended Action: Commission Comments

Evening Community Outreach and Public Hearing
Proclamations, Recognitions and Presentations

16. Proclamation Declaring March 2016 as "Social Work Month" in Alachua County, FL
Amount: N/A
Recommended Action: Proclaim March 2016 as "Social Work Month" in Alachua County, FL
Attachment: Social Work Month 2016.pdf
Public Comments - then resume Public Hearing (5:30PM)

17. PM Public Comments
Amount: N/A
Recommended Action: Hear PM Public Comments

Public Hearings
Regular Matters (6:00PM or immediately following Public Comment)

18. Local Minimum Wage Ordinance
Amount: n/a
Recommended Action: Approve or reject the Local Minimum Wage Ordinance and provide staff with direction.
Attachment: Alachua County Wage Resolution.pdf
Legislative items

19. Animals - Amendments to Alachua County Code, Chapter 72
Amount: $0.00
Recommended Action: Adopt the ordinance amending Alachua County Code Chapter 72: Animals.
Attachment: Chapter 72 Amendment.pdf
20. Animal Services Ordinance Amendment - Penalties for Ordinance Violation
Amount: $0.00
Recommended Action: Adopt the ordinance amending Alachua County Code, Chapter 24.16 Exhibit A, penalties for ordinance violation.
Attachment: Chapter 24 Amendment.pdf

Quasi-Judicial/Zoning Items
Closing Comments
Public Comments - 15 minutes

21. PM Closing Comments from the Public
Amount: N/A
Recommended Action: Hear Closing Comments from the Public

Adjourn
CONSENT/Community Outreach
CONSENT/Governmental Units
Constitutional Officers/Other Governmental Units

22. Constitutional Officers' Quarterly Report for FY 2016 Quarter 1
Amount: N/A
Recommended Action: Accept Constitutional Officers' Quarterly Reports of Budget to Actual Expenditures for FY 2016 Quarter 1.
Attachment: Clerk_1st_ Qtr_2016.pdf
Attachment: Supv_of_Elections_1st_ Qtr_2016.pdf
Attachment: FY16_Qtr1_Summary.pdf
Attachment: Tax_Collector_1st_ Qtr_2016.pdf
Attachment: Property_Appr_1st_ Qtr_2016.pdf
Attachment: Sheriff_1st_Qtr_2016.pdf
23. Minutes of Meetings
Amount: N/A
Recommended Action: Approve the attached minutes.
Attachment: BOCC 01192016a.pdf
Attachment: BOCC 01212016.pdf
Attachment: BOCC 02022016.pdf
Attachment: BOCC 01262016.pdf
Attachment: BOCC 01192016b.pdf
24. Warrant List
Amount: N/A
Recommended Action: Approve the Warrant List.
Attachment: Warrant List Board.pdf
County Manager

25. Report of Contracts and Grants Signed by County Manager and Staff for January 2016
Amount: N/A
Recommended Action: Accept the report and include a copy of the documents in the minutes of the Board of County Commissioners.
Attachment: CM Report of Contracts January 2016.pdf
Support Services Group

26. Nextran Corporation: Finance Report and Purchase Order 161106
Amount: $271,518.00
Recommended Action: Approve the Finance Report and Purchase Order 161106 issued to Nextran Corporation, in the amount of $271,518.00, for the purchase of three (3) 2017 Mack CXU613 Series Tractors and authorize the Chairperson to sign the Purchase Order.
Attachment: 161106 PO.pdf
Attachment: 161106 FR.pdf
27. Annual Lawn Maintenance for County Parks: Bid 16 175
Amount: $156,995.00 Estimated Annual Budget
Recommended Action: Approve the award of Bid 16 175: Annual Lawn Maintenance for County Parks to Southern Lawn Care Mid FL, Inc., as the lowest responsive and responsible bidder(s) meeting specifications and authorize the Purchasing Manager, if applicable, to renew the annual bid for two (2) additional two (2) year periods and to sign all purchase orders regarding this bid.
Attachment: 16 175 FR.pdf
28. Duval Ford: Finance Report and Purchase Order 161120
Amount: $107,574.00
Recommended Action: Approve the Finance Report and Purchase Order 161120 issued to Duval Ford, in the amount of $107,574.00, for the purchase of six (6) 2017 Ford Escape Utility Vehicles and authorize the Chairperson to sign the Purchase Order.
Attachment: 161120 FR.pdf
Attachment: 161120 PO.pdf
29. Construction Manager at Risk Contract with D.E. Scorpio Corporation for the Construction of Fire Station 23: Bid 15-526
Amount: $7,500.00
Recommended Action: Approve the Construction Manager at Risk Contract with D.E. Scorpio Corporation for RFP #15-526, for Construction of Fire Station #23 in Waldo, Florida
Attachment: CM at Risk Agreement between Alachua County and DE Scorpio for FRS Station 23 Bid number 15 526.pdf
30. Roof Replacement Contract with Ferber and Osteen and Sheet Metal Contractors, Inc. at the County's State Attorney's Bldg.: Bid 16-536 and Budget Amendment
Amount: $296,000.00
Recommended Action: Approve and execute the Contract with Ferber & Osteen & Sheet Metal Contractors, Inc., Bid #16-536 and Budget Amendment
Attachment: Budget_Amendment_STAT.pdf
Attachment: Agreement between Alachua County and Ferber and Osteen for Re Roofing ACSA Office Bid number 16 536.pdf
Community Planning Group

31. Regional Transit System (RTS) FY16 Agreements
Amount: $899,341.00
Recommended Action: That the Board approves the funding of RTS Base Level Service and Enhanced Service for Route 75 and authorize the Chair to execute the agreements for service
Attachment: Route 75 Transit Services Agreement between Alachua County and Gainesville.pdf
Attachment: FY15 Ridership Reports.pdf
Attachment: Base Level Transit Services Agreement between Alachua County and Gainesville.pdf
32. Encroachment Agreement and Modification of Duke Energy Easement
Amount: N/A
Recommended Action: Approve and Authorize Chair to execute Encroachment Agreement and Modification of Duke Energy Easement.
Attachment: Encroachment Agreement and Easement Modification between Alachua County and Duke Energy.pdf
33. Reimbursement Agreement for Railroad Crossing modifications on CR 346 in Archer
Amount: N/A
Recommended Action: That the Board adopt the resolution authorizing the County to enter into a Reimbursement Agreement with FDOT and Florida Northern Railroad and authorize the Chair to sign the agreement
Attachment: CR346 Railroad Reimbursement Agreement.pdf
Attachment: LOCATION MAP CR346 Railroad Crossing.pdf
Attachment: CR346 Agreement for Reimbursement Resolution.pdf
Attachment: FDOT Letter for CR346 Railroad Crossing reimbursement Agreement.pdf
Community Services Group

34. First Amendment to Hague Tower Ground Lease Agreement with NexTower LLC
Amount: $0
Recommended Action: Approve the first amendment
Attachment: First Amendment to Agreement between Alachua County and NEXTOWER.pdf
Attachment: Hague Tower Ground Lease Agreement 03082016.pdf
Attachment: AssignmentPublicWorksTowerGroundAntennaSiteLease 03082016.pdf
35. Revenue from FY2015/2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Amount: $7,629.00
Recommended Action: Adopt the Resolution to Recognize Unanticipated Revenue, and Approve the Budget Amendment.
Attachment: AcceptanceSubgrantAward.pdf
Attachment: ConflictofInterestStatement.pdf
Attachment: RESOLUTION 16 JAG Radio GrantFinal.pdf
Attachment: BCC16078.pdf
36. Community Emergency Response Team (CERT) Grant Award
Amount: $5,720.00 Grant Revenue
Recommended Action: Approve the State of Florida Department of Emergency Management Citizen Corps Grant Award, the Resolution, and Budget Amendment
Attachment: CERT Grant Agreement.pdf
Attachment: CERT Award Email.pdf
Attachment: CERT Resolution.pdf
Attachment: BA BCC16075.pdf
37. Purchase of Fire Priority Dispatch System (FPDS)
Amount: $165,313.00 E911 Funds
Recommended Action: Approve the Budget Amendment, Approve the Sole Source and Certification, and Approve the Purchase Order
Attachment: PFD Sole Source Cert 03082016.pdf
Attachment: PFD Quote 03082016.pdf
Attachment: PFD Purchase Order 161109 03082016.pdf
Attachment: Budget Amendment FPD 03082016.pdf
38. Renewal of the Certificate of Public Convenience and Necessity for ShandsCair Flight Program, UF & Shands Healthcare
Amount: n/a
Recommended Action: Approve the renewal of the Certificate of Public Convenience and Necessity for ShandsCair Flight Program, UF & Shands Healthcare
Attachment: CPCN letter to GFR 03082016.pdf
Attachment: CPCN Shandscair rate schedule of services 03082016.pdf
Attachment: CPCN Shandscair liability insurance 03082016.pdf
Attachment: COPCN Shands Certificate 03082016.pdf
Attachment: CPCN Shandscair application 03082016.pdf
Attachment: CPCN Shandscair continuous service cert 03082016.pdf
Attachment: CPCN Shandscair trauma protocols 03082016.pdf
Attachment: CPCN Shandscair board of directors 03082016.pdf