ALACHUA COUNTY
BOARD OF COUNTY COMMISSIONERS
November 12, 2013 Regular BoCC Meeting
Agenda Item #15


Title
NW 16th Avenue Resurfacing Agreements and Memorandum of Understanding. with Gainesville Regional Utilities. (Amended)

Amount
$7,506,241.07 (includes contingency)

Description
Request approval of Finance Report, award the Capital Construction Agreement to Anderson Columbia Co, Inc for NW 16th Avenue resurfacing and approval of Memorandum of Understanding with GRU for utility work to be completed with the resurfacing project and for payment reimbursement for the utility work.

Recommendation
1. Approve the Ranking and Finance Report for Bid 14-490; Project No 6362 - CR 172 Milling and Resurfacing 2. Approve the Capital Construction Agreement with Anderson Columbia Co., Inc. for Project No. 6362 - CR 172 Milling and Resurfacing in the amount of $7,506,241.07 ($7,006,241.07 base bid plus $500,000 contingency). 3. Approve the Memorandum of Understanding with Gainesville Regional Utilities for utility work to be completed with the resurfacing project and for payment reimbursement for the utility work.

Alternative(s)
Do not approve the Ranking, Finance Report and Capital Construction Agreement or the Memorandum of Understanding

Requested By
Michael Fay via Dave Cerlanek 352-374-5245 ext. 1214

Originating Department
Public Works

Attachment(s) Description
Finance Report Capital Construction Agreement with Anderson Columbia Co, Inc Memorandum of Understanding with Gainesville Regional Utilities

Documents Requiring Action
Finance Report; Capital Construction Agreement with Anderson Columbia Co, Inc (2 originals); Memorandum of Understanding with Gainesville Regional Utilities (2 originals)

Executive Summary
Bid #14-490; Project No 6362, CR 172 (NW 16th Ave/NW 23rd Ave) Milling and Resurfacing was opened on October 16, 2013. Anderson Columbia Co, Inc was the lowest most responsive and responsible bidder with a bid amount of $7,006,241.07. The project consists of rehabilitating the roadway pavement, widening the sidewalk and replacement of retaining walls damaged beyond repair. The replacement of the retaining walls requires relocation of major water mains in conflict with the construction. GRU requested the water mains to be relocated with the project to minimize impacts to the traveling public and minimize costs to the rate payers. The Public Works Department agrees that the best way to accomplish the water main relocation is to include it with our contract. The water main work was included in the bid as an option. The Memorandum of Understanding will allow for the water main relocations to be completed with the project and will allow for reimbursement payment by GRU. The total construction agreement amount is $7,506,241.07 which includes $6,675,560.84 for the roadway project, $330,679.23 for utility work and $500,000 contingency funds. Public Works requests approval of the ranking, finance report, construction agreement and memorandum of understanding so that construction can move forward.

Background
On June 19, 2007, the Board of County Commissioners approved the additional 5 cent local option gas tax to fund a list of capital projects which included the resurfacing of NW 16th Ave/NW 23rd Ave project. The project begins on NW 23rd Ave from approximately NW 57th Terrace continuing on NW 16th Ave and ending at the NW 13th St intersection, a total distance of approximately 4.0 miles. The project consists of rehabilitating the roadway pavement, widening the sidewalk, replacement of retaining walls, bicycle accommodations, median modifications, extending the 5- lane section of NW 23rd west to NW 57th Terrace and modifying the intersection of NW 55 Street. Impact fees will be utilized for the 5-lane extension and the City of Gainesville will fund their proportionate share of the NW 55th St intersection modification. The project also requires utility work including valve box adjustment, manhole adjustments and a major water line relocation; GRU requested this work to be included with the County’s contract and in order to minimize impacts to the traveling public and to minimize the costs to rate payers. The Public Works Department agrees that the most cost effective, time efficient and seamless way to accomplish the utility work is to include with our contract. GRU will be responsible for the utility work cost if it is included in the contract.Bid #14-490; Project No 6362, CR 172 (NW 16th Ave/NW 23rd Ave) Milling and Resurfacing was advertised September 11, 2013 & September 18, 2013 and opened on October 16, 2013. Anderson Columbia Co, Inc was the lowest most responsive and responsible bidder with a bid amount of $7,006,241.07. The utility work was included as a bid option. The Memorandum of Understanding will allow for the water main relocations to be completed with the project and will allow for reimbursement payment by GRU. The total construction agreement amount is $7,506,241.07 which includes $6,675,560.84 for the roadway project, $330,679.23 for utility work and $500,000 contingency funds. . The budgeted amount for the roadway project is $7.1 million ($6.5 million gas tax funds and $600,000 impact fee funds). The estimated construction cost for the roadway project was $7.2 million. The low bid came in under budget and below the estimate. Public Works requests approval of the ranking, finance report, construction agreement and memorandum of understanding so that construction can move forward.

Issues
If the project does not move forward, the roadway will continue to deteriorate and would cost more to rehabilitate in the future.

Fiscal Recommendation
Sufficient funds exist to complete construction and all bid options.

Fiscal Alternative(s)
N/A

Funding Sources
5-cent Local Option Gas Tax, Impact Fees – NW District & GRU

Account Code(s)
350-7916-541.63-62 and 336-7910-541.63-62


Attachment:  FinanceReport.pdf
Attachment:  Anderson 16th Ave Final.pdf
Attachment:  MOU GRU Final.pdf